CP Solutions Administrative Assistant in Zeeland, Michigan

h2Administrative Assistant/h2This is your opportunity to join our team in providing clients with excellent service. From being the first person they talk to using a multi-line phone system, to scheduling and coordinating face-to-face meetings and phone appointments, you’ll play a big part in the happiness and success of our clients! You will be actively involved with not only assisting with scheduling for our clients but also assisting with monthly and daily accounting duties, and providing general administrative and clerical support including mailing, scanning, faxing, and copying. Additional duties include performing print mail fulfillment duties which include compiling contact lists for multiple clients, printing letters, envelopes and labels, stuffing envelopes, packing boxes, printing postage and double checking all mail before mailing. This position requires the right person to wear multiple hats within a busy and growing organization. If you’re eager to work hard, have fun, and have clients that are thrilled to work with you, this is the job you’ve always wanted!h2Specifics:/h2ulliFull time/liliGreat location in Zeeland, MI, at a remodeled clock factory = (super cool!)/li/ulh2Qualifications:/h2ulliBachelor’s degree (B.A.) from four-year college or university; or 2 years related experience and/or training; or equivalent combination of education and experience./liliKnowledge of QuickBooks or book keeping experience is a requirement for this position./liliOperating knowledge of standard office equipment to include: computers, printers, postage machines, scanners, and copy machines./liliAvailable to work Monday to Friday from 8:00 AM – 5:00 PM./liliOutgoing personality and possess excellent phone skills./liliKnowledge of how to thoroughly use, manage and organize calendars and digital files./liliA strong working knowledge of Excel and experience with financial reports./liliExcellent research ability, time management skills and organizational skills./liliAbility to adapt to changes and thrive in a fast-paced industry./liliStrong follow-up skills both internally and with clients./liliGreat attitude!/liliAbility to manage projects without direct supervision./liliHigh attention to detail with strong documentation skills./liliResults-focused with the ability to manage competing demands./liliCapability of staying focused and completing projects accurately and efficiently./li/ulh2Responsibilities:/h2ulliAnswer phones promptly and use good judgement skills to prioritize the distribution of messages in a timely manner./liliEnsure all client phone calls are responded to and reach out to clients for needed information./liliCoordinate meetings and conference calls as needed or anticipated./liliCoordinate travel arrangements as needed./liliExecute client billing on an as need and monthly basis./liliPrepare accounting documents and maintain accounting records using QuickBooks and other accounting software./liliPerform general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing./liliResponsible for keeping inventory of office supplies and placing replacement orders as needed./liliPerform print mail fulfillment tasks for all client marketing campaigns./li/ulh2Benefits:/h2ulliHealth, Vision, Dental insurance/liliPaid vacation, holidays, sick days/lili401K plan/li/ulh2 /h2