VSP Global Administrative Assistant, VSP Vision Care in Rancho Cordova, California

VSP Global is comprised of five complementary businesses that combine high-quality eye care insurance, high-fashion eyewear, customized lenses, ophthalmic technology and retail solutions, with employees in over 23 countries. No matter the role, we’re all focused on a singular mission: to help people see. Learn more by visiting https://vspglobal.com/cms/careers/

General Summary

With general supervision provides routine administrative support to department.

Essential Functions

Types correspondence and reports from rough drafts, edits grammar, punctuation or spelling as needed

Screens telephone calls to decide the appropriate department/person to receive call

Opens, reviews and distributes mail throughout the department to ensure mail is received by addressee

Maintains department's records/files to ensure accurate record keeping, security and confidentiality of files

Maintains calendar(s), schedules meetings and appointments, arranges travel and hotel accommodations as necessary to ensure effective time – management

Performs confidential administrative functions such as assembling reports or proposals for customers or outside agencies

Maintains and orders department's office supplies, forms, brochures, and/or advertising/sales materials

Job Specifications

Typically has the following skills or abilities:

High School Diploma or GED Required

One to two years of administrative experience with at least one year providing secretarial support

Demonstrated ability to successfully perform multiple tasks in a fast-paced environment

Proficient with Microsoft Word

Working knowledge of Microsoft Excel and PowerPoint

Knowledge of desktop publishing

Strong verbal and written communication skills

Ability to type, proofread, revise, and edit up to 75% of the time

Testing:

Ability to type 40 wpm

Working Conditions / Physical Demands

The working environment is favorable. Lighting and temperature is adequate, there are no hazards or unpleasant conditions caused by noise, dust, etc.

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

VSP Global is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.