QPS EMPLOYMENT GROUP Administrative Assistant in MADISON, Wisconsin
JOB REQUIREMENTS: - Perform administrative support for Sr. Vice President and assigned management staff, including calendar, phone, and filing - Screen incoming calls for assigned management; provide assistance or route to appropriate party - Coordinate all travel arrangements for the division, including flights, hotel and car - Draft, compose, prepare and proofread complex correspondence for division, including reports, presentations, studies, project plan documentation, correspondence, schedules, statistical reports or other media - Coordinate electronic (e.g. email, WPS Connect) corporate-wide notifications - Schedule and coordinate meetings, presentations and conferences as needed, with both internal and external personnel - Perform follow up on assignments made by Sr. Vice President maintaining a filing and tickler system - Develop agendas, take minutes, prepare summary of meetings and document follow-up activities for meetings as requested - Develop reports, documents and presentations using appropriate tools to support management including word processing, spreadsheets, charting, Power Point presentations, etc. - Develop and maintain a broad understanding of WPS Project Management methodology, tools and processes as well as Work Force Optimization - Identify and document areas for improvement or cost savings; implement approved changes - Provide professional interaction with people both inside and outside of WPS - Build effective relationships with administrative staff throughout WPS - Comply with company policies and procedures, which includes maintaining confidentiality of information - Ensure the protection of WPS hardware, software, information and data by complying with the company's systems security requirements - Complete special projects and perform other duties as assigned ***** OTHER EXPERIENCE AND QUALIFICATIONS: - 2 years of post-high school education with course work in administrative support, business, communication or classes; or equivalent education and/or work related experience - 2 years of experience where skills were developed in written communications, research, presentation and organization - Proficient in use of personal computers with a strong working knowledge of electronic mail and calendaring functions - Strong working knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint ***** APPLICATION INSTRUCTIONS: E-Mail a Rsum: email@example.com Apply Online: http://www.qpsemployment.com/job-seekers/search-results?Keyword=1117869&ZipCode= This position is listed by a private employment agency. The agency is the legal employer. No fee will be charged of the job applicant.