Office of Public Instruction Administrative Assistant in Helena, Montana

TITLE: Administrative Assistant STATUS: Permanent, Full-time HOURLY SALARY: $16.50 CLOSING DATE: May 3, 2018 REQUIRED SUPPLEMENTAL QUESTIONS: Yes POSITION NO: 351-00121 DEPARTMENT: Office of Public Instruction DIVISION: Educational Opportunity & Equity LOCATION: Helena, Montana RETIREMENT: PERS UNION: MPEA INSTRUCTIONS FOR APPLYING: Only the information you submit on your attached resume and supplemental questions will be reviewed to determine if you meet the qualifications. The State of Montana Careers system application will not be considered in this process. To apply for this position, you must attach the required resume and supplemental questions as separate documents. Supplemental questions located at the bottom of this job announcement are required. Materials not requested in this vacancy announcement will not be considered. (Example: Transcripts and Letters of Reference) Required materials must be received or postmarked by midnight (Mountain Time Zone) on the closing date in order to be considered. Your resume must include the following information: • Education • All relevant work history, listing employment in chronological order in a month/year format with the most recent job first. • Supervisor’s name and phone number for each job. • Detailed description of the duties for each job, including hours per week, and the reason why you separated. Applicants claiming employment preference are required to submit proper documentation to opipersonnel@mt.gov in order to receive any preferences. If you indicate your preference status while completing your application process, the system will generate an e-mail with instructions on how to submit the required preference documents. Procedures to be used in evaluating an applicant’s qualifications may include, but not limited to, a resume, supplemental questions, an oral interview, skills based testing and reference checks. If accommodation for disability is needed during the application or interview processes, please contact the OPI Human Resource Office at (406) 444-2673 or opipersonnel@mt.gov. The Montana Office of Public Instruction is an equal opportunity employer. Women (and/or) minorities are under-represented in this position and are encouraged to apply. Applicants must be eligible to work in the United States. ADDITIONAL SALARY AND BENEFIT INFORMATION: This is a Public Employee Retirement position. Full-time employees earn 15 vacation days, 12 sick days, state holidays, health and dental benefits and life insurance. They also receive access to a defined benefit - contribution retirement. More information can be found at mt.gov. GENERAL DESCRIPTION OF DUTIES: This position performs specialized technical and administrative work for ESEA Title I, II, IV, V, IX, Neglected and Delinquent, and the Every Student Succeeds Act. This position requires knowledge of program administration; ability to work with state and federal laws, regulations, and procedures relative to ESEA Title I; good organizational skills; good writing skills; and the basics of government budgeting and accounting. The position requires demonstrable skill in applying this knowledge to routine, specialized and complex work assignments and the ability to resolve problems is required. The position provides technical, fiscal and administrative support to the Federal Programs Unit Director, specialists, advisors and reports to the Federal Programs Unit Director.