ICF Consulting Group, Inc. Executive Administrative Assistant in Fairfax, Virginia


ICF seeks an experienced Executive Administrative Assistant to support executives in our 325 person Enterprise, Cybersecurity and Resilience Division. This is a great opportunity to showcase your administration and coordination skills and make a difference to the business! You ll be asked to handle some challenging and complex tasks, juggle multiple projects concurrently, and provide support in highly confidential matters. We ll need you to work independently, set priorities and manage your time well to meet deadlines and expectations.

The position is full-time and based at ICF s Metro accessible headquarters in Fairfax, Virginia.

What you ll be doing:

  • Act as confidential administrative assistant for Division Leader and other executives in cooperation with Business Partners on initiatives and projects.

  • Assist Division Leader and other executives with calendaring and schedule coordination. Resolve calendar conflicts, escort guests and visitors, maintain Division Leadership senior staff calendar, and other administrative requests.

  • Initiate correspondence on a variety of matters requiring a developing understanding of organizational information and client interests.

  • Manage and schedule internal and external meetings, including monthly business meetings. Assist with organization around agenda preparation, distributing materials, and logistical coordination.

  • Tracking, coordinating, supporting and preparing reports for Division level initiatives and corporate initiatives/requirements

  • Support the new hire process and onboarding of new employees

  • Preparing invoice approval forms, coordinating the payment of invoices, preparing check requests and managing other various office forms for division needs.

  • Maintain Division organizational charts, contact sheets and other divisional listings

  • Creating and editing correspondence documents, reports and presentations using Excel, PowerPoint and Word.


Qualifications and experience you ll need to have:

  • 10 years of experience as an Administrative Assistant

  • 5 years of experience supporting a Senior Executives

  • Demonstrated proficiency in MS Office (Word, PowerPoint, Outlook and Excel and strong keyboard skills

  • Experience with MS Sharepoint 2013 preferred

  • Some college level education preferred

Preferred Skills/Experience:

  • Excellent verbal and written communication skills, with strong problem solving skills, high level of accuracy and discretion

  • Demonstrated aptitude for effectively employing technology to support gains in productivity, efficiency, coordination, and staff engagement across the Division

  • Strong organizational skills, ability to prioritize, work within deadlines, juggle multiple tasks, and organize time effectively.

  • Some overtime might be required as necessary.

ICF is an equal opportunity employer that values diversity at all levels. (EOE Minorities/Females/ Protected Veterans Status/Disability Status/Sexual Orientation/Gender Identity)

About ICF

ICF (NASDAQ:ICFI) is a global consulting and technology services provider with more than 5,000 professionals focused on making big things possible for our clients. We are business analysts, policy specialists, technologists, researchers, digital strategists, social scientists and creatives. Since 1969, government and commercial clients have worked with ICF to overcome their toughest challenges on issues that matter profoundly to their success. Come engage with us at icf.com at http://www.icf.com/ .

Location: Virginia-Fairfax

Requisition ID: 1800000877