Oregon State University Administrative Assistant To in Corvallis, Oregon

Internal Job Number: P02040UF


The Coastal Oregon Marine Experiment Station (COMES) invites applications for a fulltime (1.0 FTE), 12 month, fixed-term Assistant to the Director position located at the Hatfield Marine Science Center in Newport, Oregon.

Reappointment is at the discretion of the Director.

The Coastal Oregon Marine Experiment Station is an administrative unit of the College of Agriculture and is one of 12 Branch Agriculture Experiment Stations located in the State of Oregon. It has a mission to conduct applied marine research, education, and outreach to understand, utilize, and sustain marine resources and coastal ecosystems in order to benefit the citizens of Oregon, the Pacific Northwest, the Nation, and the World. COMES has locations in Newport at the Hatfield Marine Science Center and in Astoria at the Seafood Research and Education Center. COMES includes 12 interdisciplinary marine faculty representing diverse fields including ecology, genetics, biology, aquaculture, seafood science, economics, policy, and marketing. COMES has a total of 15 research support staff and approximately 40 graduate students and an annual budget of $4.5 million. A nine member Board representing a cross-section of the seafood industry and coastal communities advises COMES on strategic direction and policy. COMES works in close cooperation with HMSC, Sea Grant, the Marine Studies Initiative, other OSU departments and organizations, federal and state agencies, and coastal industries and communities.

The purpose of this position is to provide primary administrative support to the Director of COMES as well as COMES faculty in supporting the organization’s mission and programs. The incumbent must be able to manage key projects, support COMES programs in the absence of the Director, and organize, prioritize, and implement multiple tasks with overlapping timelines. Tasks may vary and change in scope and complexity over time. The incumbent also plays a key leadership role in communication and coordination with administration, faculty, staff, and students located at the HMSC, Astoria, and Corvallis campuses, as well as lead public relation programs with stakeholders and partners across multiple private and public sectors.

Minimum Qualifications (Staff) / Guidelines (Faculty):

Typically requires Bachelor’s Degree and 3 years’ experience providing administrative support to an administrator

Requirements :

• Bachelor’s Degree and three years of demonstrated prior office management and/or administrative support experience for leadership office/personnel, or a combination of education and relevant experience. • Advanced computing skills, including familiarity with MS Office Suite (Word, Excel, Powerpoint) and Adobe (Acrobat), and email and calendaring systems. • Exceptional interpersonal and customer service skills with proven discretion and diplomacy. • Must be self-sufficient and able to make decisions independently when appropriate. • Detail oriented with ability to manage multiple projects and assignments, establish priorities, and meet deadlines. • Must possess excellent written (including grammar) and oral communication skills. • Demonstrates a strong ability to achieve results collaboratively working in a team environment. • Willingness to learn new skills.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.


Typical office working conditions.

Additional Salary Information: Salary is commensurate with education and experience.