University at Buffalo Administrative Assistant – Residency and Fellowship Programs in Buffalo, New York

Position Information

Position TitleAdministrative Assistant – Residency and Fellowship Programs

Posting CategoryStaff

Posting NumberU1800036

EmployerUB Foundation Activities

Appointment Term

Position Type

Posting Detail Information

Position Summary

The Department of Anesthesiology is seeking a self-motivated individual who has an exceptional attention to detail, high-level of organizational skills, and resourceful problem-solving skills. In this position, you will:

• prepare materials for meetings and quarterly letters• prepare for Faculty Retreats, Resident Candidate Interview Session, Orientation and Graduation• assist Program Director and Training Program Administrator with Residency Recruitment• compose resident recommendation letters• process verification and deferment requests• provide oversight to the Anesthesiology Interest Group and UB Anesthesia website• receive and distribute applications for two fellowship programs, organize fellowship interview sessions• prepare and maintain rotation schedules for fellowship programs• organize Journal Club meetings for fellowships including announcing meetings and distributing articles• assist with data input into Med Hub and EValue as directed by Training Program Administrator

Salary: $37,000 – $40,000

Minimum Qualifications

• High school diploma orGEDand three (3) years of full-time experience in a clinical or administrative setting• Skill in the use of computers for word processing, slide presentations, report retrieval and other applications as they become necessary

Preferred Qualifications

• Bachelor’s degree and three (3) years of office management experience• Equivalent experience in administration and office management in an academic health care setting• Proficiency in the use of computers for word processing, slide presentations, report retrieval and other applications as they become necessary

Physical Demands


CampusDowntown Campus

Special Instructions to Applicants

Is a background check required for this posting?No

Background Check Notification

Contact Information

Contact's NameKimberly Tuberdyke

Contact's Title


Contact's Phone716-829-6103

Posting Dates


Deadline for ApplicantsOpen Until Filled

Date to be filled07/01/2018

Reference Letters

Number of Reference Letters Required

Reference Cutoff Date

Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • *How did you hear about this employment opportunity?

  • Public Job Posting

  • Internal Job Posting

  • Agency Referral

  • Advertisement/Publication

  • Personal Referral

  • Website

  • Other

  • *List source mentioned above.

(Open Ended Question)

Documents Needed To Apply

Required Documents

  • Resume

  • Cover Letter

Optional Documents