Providence Health & Services Administrative Assistant II - Nurse Family Partnership in Anchorage, Alaska

Description:

Providence is calling an Administrative Assistant II (Nurse Family Partnership, Day Shift, 1.0) at Providence in Home Services in Anchorage, Alaska.

The Administrative Assistant II will provide specialized administrative assistance to assigned department staff. The Nurse Family Partnership works with mothers and babies during the first 2 years. They provide home visits for families, and help new families succeed! This position will work with collecting data, working with agencies and being an important part of the organization. This position provides office support and looks for a self starter who will have great attention to detail.

In this position you will:

  • Act as the focal point for customer service. Provide support for all administrative office staff. Greet visitors, answer telephones, refer calls, schedule/coordinate appointments and meetings.

  • Assist on department specific projects, reporting requirements, and act as back-up in other business office functions. Research, collect, assemble, and/or monitor data and statistics, as required.

  • Perform duties of the Administrative Assistant I and Schedule Coordinator.

  • Coordinate and maintain agency meeting schedule including agenda, meeting minutes, and space, utilizing discretion in scheduling, rescheduling and disseminating information as appropriate.

  • Complete a variety of computer based tasks using word processing, spreadsheet, and presentation software applications.

  • Establish and maintain accurate electronic and manual filing systems for department records.

  • Organize and expedite the flow of department communications. Prepare, transmit, and track routine correspondence. Review and respond to incoming communications. Screen, prioritize, and perform follow up as required.

  • Be responsible for oversight and management of agency supplies; office and clinical. Order and maintain supplies and office equipment, as required.

Qualifications:

Required qualifications for this position include:

  • High School diploma or equivalent

  • 4 years administrative or secretarial experience

  • Familiarity with electronic mail, word processing, and general office equipment

  • Knowledge of database management and experience with data entry

Preferred qualifications for this position include:

  • Additional course work in secretarial sciences and personal computers

  • 1 year experience in a medical setting with experience in medical terminology

  • Familiarity with medical terminology and medical staff process

About Providence Home Health

Providence Home Health is proud to be the oldest and largest home health in the state. We've built a reputation for high quality care and positive relationships with both our clients and their doctors. At Providence, it’s our people who make the difference. In addition to our staff’s knowledge, experience and professionalism, it’s perhaps our friendly, caring manner you’ll appreciate most. We love working with people – and it shows in the quality of care and attention you’ll receive.

We offer a full comprehensive range of benefits - see our website for details

http://www.providenceiscalling.jobs/rewards-benefits/

Our Mission

As people of Providence, we reveal God's love for all, especially the poor and vulnerable, through our compassionate service.

About Us

Providence Health & Services is the third largest not-for-profit health system in the United States. Providence employs more than 82,000 caregivers (employees) across a five-state area; AK, WA, MT, OR, and CA. Our facilities include 34 hospitals, 600 physician clinics, senior services, supportive housing and other health and educational services. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative Support (Clinical)

Location: Alaska-Anchorage

Req ID: 185640