J&J Family of Companies Administrative Assistant in Zug, Switzerland

Caring for the world, one person at a time... inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.

Johnson & Johnson Consumer Europe is a leading supplier of Fast Moving Consumer Goods. Our products are produced and distributed in all major European countries and exported overseas. The J&J Consumer Europe Center of Excellence is at the heart of a growing global business with world class manufacturing standards, producing leading brands. J&J has an open culture with strong principles that have been incorporated in our company credo. This is an opportunity for you to become involved in a challenge operational set-up and deliver on stretch targets. State of the art technology supports the product portfolio and goes along with many opportunities to further develop your skill set.

Administrative Assistant

In this role the Administrative Assistant will provide exceptional administrative and secretarial support functions to the Vice President of external supply integration and their Team, relating to all aspects of the business including information of a highly sensitive and confidential nature. Resolves issues proactively through the relevant processes and procedures. Liaises with all levels across the organization and external bodies.

Key Activities:

  • Supporting the VP of external supply integration and her Team in Zug.

  • Management of a variety of administrative tasks including managing calendar, scheduling appointments, planning meetings and organizing travelling.

  • Organize Regional Team Meetings, Conferences.

  • Support SharePoint and Procurement identity.

  • Budget handling.

  • Diary Management of the VP; Prioritize and manage a complex schedule of commitments and ensuring that his calendar is fully maintained and accurate. Proactively notifying when there is a change in schedule.

Qualifications

  • Proven track record as a Personal/Administrative Assistant.

  • Previous experience in an international environment.

  • Good Excel, PowerPoint and grasp of IT systems.

  • Ability to work with a diverse team environment.

  • Flexible and organized.

  • Proactive in bringing ideas, changes and improvement in support.

  • Self-starter, curious, high degree of attention to detail, ability to work under pressure.

  • Highly discreet when working with confidentiality and sensitive data.

  • Outstanding project management and follow up skills.

  • A proactive approach and an ability to priorities and anticipate are required.

  • Excellent office management and interpersonal skills are essential as are good organizational abilities, and the personality of a good team player.

  • Very advanced written and spoken English, some German would be advantages.

  • Good listening skills and ability to pragmatically approach solution.

General Role Information:

A company laptop and mobile phone will be provided

As this role supports the VP of external supply integration will need to demonstrate a high degree of flexibility including being contactable outside of office hours in urgent business circumstances and may be required to dial in from home.

We are offering you a multifaceted challenge in a dynamic, international environment with attractive terms and an excellent infrastructure. Have we piqued your interest? Please apply today! We look forward to receiving your online application.

Primary Location

Switzerland-Zug-Zug

Organization

Cilag GmbH International (8525)

Job Function

Administration

Requisition ID

00001AE3