Parsons Corporation Administrative Assistant in Whiting, Indiana

Administrative Assistant


Whiting, Indiana, United States

Requisition #:


Post Date:

Administrative Assistant – Whiting, Indiana

Local candidates only! No relocation assistance available.

Parsons is actively looking for an Administrative Assistant to support a technical project team in an active refinery in northwest Indiana. The administrative assistant will be located in an equipped trailer designated for the environmental team. We are looking for an experienced professional to support the client and multiple engineers, scientists and technicians. We are looking for someone with drive, initiative and who is highly organized and will set and act upon a schedule of tasks, activities and client deliverables. The successful candidate will be technically savvy of environmental programs and industrial plant operations.

The Administrative Assistant will perform the following functions:

Perform general finance support for Division Controls, generate and distribute other financial reports for financial reviews.

Generate and distribute overhead reports, using advanced skills in MS Word, Excel and Powerpoint to generate various office documents.

Format reports in WORD including Table of Contents, headings, bullets, tables, and figures.

Will obtain inputs from team and develop the monthly reports that will be presented to the Program Manager and Client.

Will perform editing and dissemination of talent management spreadsheets for salary adjustments, promotions and incentive programs.

Develop ad-hoc reports and documents in word and excel.

Schedule visitors to worksite and training at the refinery.

Prepare/process expense reports for the team.

Maintain division filing system and oversee document control.

Enter maintenance data into a maintenance database.

Perform general office functions like ordering office supplies, entering check requests, perform photocopying and binding for team, and organizing meetings/lunches.

Perform tasks assigned or requested by Project Manager, Client, scientists, engineers and technicians.


Highschool diploma or equivalent required.

Min. of 3 years of experience, in an administrative assistant type of function, supporting technical staff and technical programs.

Experience working as an administrative assistant in an industrial setting preferred.

Prefer Experience supporting a technical team and working with employees in remote locations.

Experience interfacing with clients, and personnel at all levels.


Strong written and verbal communication, organizational, and interpersonal skills are required.

Must be proficient with performing financial data management and reporting.

Must be proficient in advanced functions of MS Word, Excel and Powerpoint.

Must have a demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.

Parsons is a technology-driven engineering services firm with more than 70 years of experience in the engineering, construction, technical, and professional services industries. The corporation is a leader in many diversified markets with a focus on infrastructure, defense, and construction. Parsons delivers design/design-build, program/construction management, systems design/engineering, cyber/converged security, and other professional services packaged in innovative alternative delivery methods to federal, regional, and local government agencies, as well as to private industrial customers worldwide.

All across the world, at every time of day, Parsons is keeping people moving toward a brighter, safer world. For more about Parsons, please visit at .

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBT

Parsons is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to an individual’s race, color, religion, national origin, ethnicity, union affiliation, age, sex, sexual orientation, gender identity and expression, pregnancy, employable physical or mental disability, veteran status, genetic information, immigration status, or any other basis protected by all applicable laws.