Bayer Senior Administrative Assistant in Whippany, New Jersey
Your tasks and responsibilities
The primary responsibilities of this role, Senior Admininistrative Assistant, are to:
Manage Director’s Outlook calendar including scheduling tactical and strategic meetings and workshops to avoid conflicts with Outlook calendar;
Ensure room availability and checks all meetings for proper equipment, resources, food services when required and online set-up;
Assemble and analyze information for preparing standard reports and manuals for the department;
Establish and maintain US SCM SharePoint site and act as a super-user to continuously improve and maintain system;
Draft agendas and other important department communications;
Manage business travel arrangements and expenses when required;
Coordinate ordering of team office supplies and resources with department P-card;
Support scheduling of department interviews and office moves;
Complete administrative needs of new employee onboarding including aligning with recruiting and HR for scheduling training for new employee;
Arrange department team building and off-site activities in alignment with management and HR;
Screen and re-direct calls and or take messages for Director of US SCM when necessary;
Process purchase orders and expenses when necessary for department;
Interface with other assistants to ensure cross department alignment;
Create strong awareness of Bayer network and organization to support communication flows across departments;
Support tracking of team’s department strategic objectives per defined Goal Focus Areas and prepares updates for Extended Staff Meetings;
Perform additional assignments as required.
Who you are
Your success will be driven by your demonstration of our LIFE values. More specifically related to this position, Bayer seeks an incumbent who possesses the following:
High School diploma with minimum of two (2) years' relevant work experience or an Associate’s degree with minimal relevant experience;
Proficiency in Word, Excel, PowerPoint, Outlook, SharePoint;
Ability to manage multiple competing tasks and activities based on management priority;
Demonstrated interpersonal, time management and organization skills;
Possess strong verbal and written communication skills that allow him/her to effectively work with senior level executives and multi-functional team members at all levels both within and outside the company;
Strong collaboration skills and have exhibited credible process management capabilities.
- Bachelor’s degree.
Bayer offers a wide variety of competitive compensation and benefits programs. If you meet the requirements of this unique opportunity, and you have the "Passion to Innovate" and the "Power to Change", we encourage you to apply now. Job postings will remain open for a minimum of ten business days and are subject to immediate closure thereafter without additional notice. To all recruitment agencies: Bayer does not accept unsolicited third party resumes.
Bayer is an Equal Opportunity Employer/Disabled/Veterans
Bayer is committed to providing access and reasonable accommodations in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s) using the contact information below.