Azule Staffing Administrative Assistant III in Wayzata, Minnesota

Job Description

Administrative Assistant III – Wayzata, MN 55391 – Must have own transportation – no public transportation to this site.
6-12 Month Contract
M-F 8a-5p

**The environment is VERY professional. The contractor will be dealing with people all around the world so they must have a Customer Service mindset. They also must have outstanding communication because they’re e-mailing stakeholders and other higher ups, so professionalism and excellent grammar/communication is necessary as they mostly communicate via e-mail.**

• 50% -Commitment Process Coordination
o Provide “gatekeeper” management of new commitments
o Ensure new requests for capital have appropriate approvals by cross checking against published list of approvers, and updating list of approvers, as required
o For capital requests, ensure figures match among various forms including an online form, an excel form and a word document
o Provide first point of contact in answering questions about online form submissions for capital requests
o Maintain tracking of the capital request pipeline, adding and removing projects from capital reports.
o Provides support to FP&A team in reviewing commitments including tracking outstanding questions and providing print outs of financial models and documents

• 35% - Global Credit and Incentive (C&I) Process Coordination
o Support internal and external resources in securing timely information across functions and within businesses
o Provide organization of current projects for review tracking against our organization and decisions made
o Ensure cross functional inputs and proper approvals are obtained
o Help provide project management support across base and non-base projects requiring Credit and Incentive review.
o As a new process is designed, implemented, help determine areas for process improvement leading to better process management and tracking of C&I impacts
o Track and report on C&I process and outcomes to stakeholders as requested.
o Ensure proper review and approval processes are followed to adhere finance tax and financial incentive agreements

• 15% - Admin Duties for BOSC FP&A lead and other duties as assigned (15%)
o Administrative support including:
 Strong calendar management assigned leader with busy schedule, providing the necessary support to manage requests, appointments, deliverables, etc. in person as well as virtually.
 Make travel arrangements, arrange for visas, document management and handle expense reports with insight on the cost of potential options.
 Event and meeting planning, and other miscellaneous administrative duties.

Communication Support including:
• Manage e-mail and assist in the development of leadership communications, including both internal and external correspondence,
• PowerPoint presentations and spreadsheets using Excel. Coordinate webinars, Skype for Business meetings and possess the technical knowledge to troubleshoot issues.
• Keep current on technologies and be proactive to introduce new tools.
• Stay on top of best practices
• Other duties as assigned

Required Qualifications:
• High school Degree
• 3+ years of experience
• Core project management skills, working across a diverse organization
• Attention to detail and strong ability to manage to timelines for global processes
• Proven strong organizational, analytical and problem solving skills.
• Strong communication skills, both written and verbal with the ability to work effectively with senior level positions, both internally and externally and to interact in difficult circumstances.
• Strong ability to navigate systems and utilize tools including Microsoft office suite

Company Description

Azule Staffing is a provider of staffing and recruiting services. Azule, Building the Bridge to Employment Excellence!