GGP Administrative Assistant in Waterbury, Connecticut

Requisition Number

17-0195

Post Date

5/19/2017

Title

Administrative Assistant

City

Waterbury

State

CT

Description

GGP has an immediate need for an Administrative Assistant at Brass Mill Center in Waterbury, CT.

GGP has been in the shopping center business for more than 50 years blending innovation, tradition and reputation to create some of the country’s top shopping centers. As employees we are collaborative, creative, self-starters

who aim to positively impact the shopping experience for our customer every day. A career with GGP is your chance to embark on a rewarding journey into the retail real estate industry!

Position Summary:

Collects, compiles, and analyzes moderately complex data and information; prepares presentations. Composes straightforward written descriptions of results. Foot traffic consists of the general public, merchants and tenants,

maintenance and contractor personnel, security and police personnel and related persons to each of those categories, all day long. Telephone and mail traffic. Under limited supervision, provides general administrative support to a department or group of

professionals.

Responsibilities include the following:

  • Performs high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information

  • Participates in administrative functions such as budgeting or developing spreadsheet tracking reports

  • Assists in implementing property activities, internal and external

  • Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests

  • Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions

  • May provide administrative support to Accounting

  • May perform administration/coordination for Specialty Leasing and/or Marketing

  • Assists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mail

  • Research, prepare and edit reports and presentations

  • Reads incoming mail and independently handles or attaches appropriate file/information for recipients

  • May direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and files

  • Schedules meetings/conference calls and appointments, makes travel arrangements, as needed

  • Prepares, maintains and distributes activity and event lists

  • May manage/update Insurance Certificates for any/all Tenants and/or vendors

  • May operate as management office support person for localized computer software/hardware

  • Other duties as assigned

Requirements

Qualifications include the following:

  • High School Diploma; Bachelors degree preferred

  • 2 years of experience in an administrative support role

  • Proficiency in Microsoft Word and Excel as well as email

  • Highly organized and project oriented

  • Excellent business writing and verbal communication skills

GGP is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity

or expression, genetic information, marital status, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.

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Please view Equal Employment Opportunity Posters provided by OFCCP

here.