Salem State University Administrative Assistant I, Student Employment in United States
The primary responsibility of the administrative assistant I for the student employment office is to support the student employment program operations as well as assist in the daily office responsibilities of the human resources department.
Hours: 8:30am-5pm, M-F, Saturday and Sunday off
Salary: $804.43 weekly/$41,830.6 annually
Application Deadline: 7/27/2017
Prepares and data enters student hiring and payroll information into the Human Resources/Compensation Management System (HR/CMS)
Creates and maintains all student positions in the Human Resources/Compensation Management System (HR/CMS)
Assists in the hiring of other part-time non-benefitted employees
Processes student employment work authorizations for hiring within the SEOnline (student employment office online) system
Monitors and maintains the student employment email and calendar
Utilizes OnBase scan and retrieve filing system to manage student employment documents
Utilizes the PeopleSoft student administrative software system to determine eligibility for student employment at the university
Works with hiring supervisors and payroll office to resolve hiring and payroll issues including changes in funding codes and incomplete hiring authorizations
Assists in the development of the JLD (Job Location and Development) program
Supervises and trains office work-study students
Serves as secondary back-up for the front desk
Completes other duties as assigned
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.
An associate or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*
An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Licenses/Certifications Required: None
Previous experience in higher education
Previous experience in human resources
Knowledge of HRIS systems, PeopleSoft preferred
Strong oral, written and interpersonal skills
Strong time management skills and ability to organize, prioritize and complete multiple tasks simultaneously with close attention to detail in order to meet deadlines
Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities.
Administrative Assistants work in a typical office environment with no unusual working conditions.
Special Instructions to Applicants:
Please apply online. Resume and cover letter are not required, but appreciated.
Employment is contingent upon a completed background and CORI check satisfactory to the university. Internal candidates are not subject to background check.
Salem State University is an equal opportunity/affirmative action employer. Persons of color, women and persons with disabilities are strongly urged to apply.
Pay Basis: Yearly
External Company URL: www.salemstate.edu