CBRE Marketing and Administrative Assistant in Toronto, Ontario

Marketing and Administrative Assistant

Toronto, Ontario, Canada at

Requisition # 17016183


The primary object of this role is to perform specialized tasks related to the marketing, research and administrative requirements of sales professionals of a commercial real estate brokerage office. Individual needs to be self-starting and action-oriented while regularly exercising independent judgment and seeing tasks through to completion. This is a demanding yet rewarding position with broad and significant growth potential.

Key Responsibilities

  • Participate in the planning and strategy for marketing particular properties and expanding business.

  • Provide marketing, administrative and organizational support to an individual or team of sales professionals.

  • Attend tours, sales meetings and presentations.

  • Assist with the development and writing of marketing and presentation materials, client offers, proposals and other required documentation for the team.

  • Implement marketing plans.

  • Use CBRE templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages while displaying professionalism and maintaining the CBRE brand.

  • Research data from a variety of sources for inclusion in technical reports and presentations.

  • Manage team calendars including critical dates, deadlines, meeting preparation and scheduling of appointments.

  • Write and release deal announcements, listings and reports.

  • Compose and prepare routine correspondence such as cover letters and emails for sales professionals.

  • Answer, screen and direct incoming telephone calls.

  • Produce and maintain databases, surveys, digital filing systems and other records.

  • Collect, compile and analyzes moderately complex data and information and composes it in straightforward written descriptions of results.

  • Gather data on newly available properties, transactions and tenants/buyers/seller’s in the market.

  • Professionally interact and communicate with clients, other sales professionals, researchers and marketers.

  • Other duties may be assigned.

Required Skill Set

  • Ability to independently determine the appropriate methodology for completing open-ended projects when necessary.

  • Ability to follow instructions and direction when necessary.

  • High-energy individual with a tendency and ability to take initiative, follow through and see tasks through to completion.

  • Ability to solve problems in standard situations.

  • Excellent verbal and written communication skills.

  • Acute attention to detail.

  • Expert Level with MS-Office, such a Word, Excel and PowerPoint

  • Proficiency in InDesign and CampaignLogic or willingness to learn would be an asset.

  • Ability to work independently with little supervision.

  • Ability to work well under pressure, with multiple deadlines, and on various projects.

  • Requires knowledge of financial terms and principles.

  • Ability to calculate intermediate figures such as percentages, discounts and basic financial analysis.

  • Basic knowledge of marketing.

  • Post-secondary education is required; 1–3 years’ experience in a professional work environment would be an asset.

US Company Profile

About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Work in an inclusive and collaborative environment with supportive teammates. Come experience the employee advantage at CBRE.

CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

As a Fortune 500 worldwide leader in real estate services, CBRE’s more than 70,000 professionals provide exceptional outcomes for clients in 60+ countries. When it comes to real estate, CBRE sees potential everywhere. We turn scale into strength, expense into performance, and property into prosperity. Visit

Canada Profile

About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Come experience the employee advantage at CBRE.

CBRE Limited is an equal opportunity employer who welcomes and encourages applications from all persons regardless of race, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. Accommodations are available on request for all candidates at any time. If you require accommodation at any stage of the recruitment process, please contact CBRE Human Resources at mailto: or via telephone1-866-388-4346.

As a leader in real estate services, CBRE's professionals provide exceptional outcomes for clients in 60+ countries. Visit