MyFlorida ADMINISTRATIVE ASSISTANT I - 64085493 in TALLAHASSEE, Florida32301


Date:Jun 19, 2017

Location:TALLAHASSEE, FL, US, 32399

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify website.

Requisition No: 13558

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64085493

Position Number: 64085493

Salary: $25,479.22

Posting Closing Date: 06/22/2017

Incumbent is supervised by the Regulatory Supervisor/Consultant (Personnel Liaison) and assists with administrative duties, training and personnel matters for the Prosecution Services Unit (PSU).

Incumbent will serve as training coordinator for the Unit. Duties include, but are not limited to:

  • Schedule and coordinate speakers, dates, times, locations, equipment, materials and attendees;

  • Promote upcoming training events through posters, emails, announcements, etc.;

  • Prepare attendance rosters, greet attendees and ensure each attendee signs roster;

  • Update employee training history; provides employee training reports to management, as requested

Serves as back-up Support Administrator of TRAIN; duties will include, but are not limited to:

  • Introducing the system to new employees

  • Assisting with course registration and batch registration of mandatory courses,

  • Assisting with course navigation and compliance with the DOH Training Policy as requested by Personnel Liaison.

Serves as Assistant Group Manager for the ServFL Emergency Notification system (Everbridge). Responsibilities include maintaining up-to-date contact/location information for all staff in PSU. Maintains and disseminates PSU telephone list.

Serves as new-employee orientation coordinator:

  • Greets new employees on their first day at work,

  • Assists in initial log-in,

  • Introduces employee to website and People First and

  • Provides campus logistics

  • Provides and retrieves new employee documents for review and signature.

The incumbent in this position will assist the supervisor with general office/miscellaneous duties and might assist in other areas of PSU, as necessary, to address workload needs.

*NOTE: All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida, Employment Application. *

This position requires a security background check and/or drug screening and participation in direct deposit.Note:You will be required to provide your Social Security Number (SSN) in order to conduct this background check.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

Only U.S. citizens and lawfully authorized alien workers will be hired.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere. All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Tallahassee