Celgene Senior Administrative Assistant I in Summit, New Jersey
Celgene is a global biopharmaceutical company leading the way in medical innovation to help patients live longer, better lives. Our purpose as a company is to discover and develop therapies that will change the course of human health. We value our passion for patients, quest for innovation, spirit of independence and love of challenge. With a presence in more than 70 countries - and growing - we look for talented people to grow our business, advance our science and contribute to our unique culture
The Roles and Responsibilities include, but are not limited to, the following:
Provides general administrative support to Biologics Development Leadership Team
Manages calendars, schedules meetings and arranges domestic/international travel
Prepares, submits, processes and tracks expense reports
Organizes meetings utilizing video-conference, teleconferencing, and/or WebEx
Organizes lunches and refreshments for meetings and departmental events
Handles highly confidential information, agendas, communications, announcements etc.
Provides document, spreadsheet, presentation preparation or other support as time permits
Works in partnership with other department coordinators and admin assistants
May process contracts, purchase orders and invoices
Maintains staff lists, org charts and other departmental documents
Participates in space-planning and on-boarding of new staff
Arranges team-building and social activities to enhance departmental spirit
Works independently and uses discretion to determine priority handling
Acts as departmental representative and point of contact as needed
Works closely with business partners across GPDO and Celgene in execution of duties.
H.S. diploma or equivalent required, college degree preferred
Minimum 5 years’ supporting at Executive Director level required
Relevant experience preferred.
5 years’ experience supporting scientific professionals at Executive Director level or above
Excellent calendar management skills, and coordination of complex meetings
Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook
Experience with Celgene business systems (Oracle, Concur) is an advantage
Excellent interpersonal and organizational skills
Good analytical, planning and communication skills, both written and verbal
Demonstrated ability to work well with others within and across functions/teams
Able to balance priorities, multi-task, and deal with a fluctuating work-load
Able to adapt behavior to new situations with maturity and composure
Celgene is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status.
Celgene complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Celgene in the U.S.
Senior Administrative Assistant I
Location: Summit, NJ, US
Job ID: 17001003