Planned Parenthood Administrative Assistant - Los Angeles, CA in South, California

Description:

Planned Parenthood Los Angeles is seeking an experienced Administrative Assistant with excellent communication and customer service skills to work in our Downtown Los Angeles Headquarters. Provide a high level of administrative and clerical support for the Executive Office.

As the largest provider of reproductive healthcare in Los Angeles County, Planned Parenthood’s mission is to provide convenient and affordable access to a comprehensive range of quality reproductive health care and sexual health information, through patient services, education, and advocacy.

Our Ideal Candidate will have the following qualifications:

  • High school diploma or equivalent required; Bachelor’s degree preferred

  • Strong general office skills and secretarial experience

  • Excellent interpersonal skills, well organized and dependable

  • Availability to work flexible hours, as required

About the position:

  • Perform general duties related to supporting the functions of the Executive Office: answer phone, assist in coordinating meetings and meeting arrangements, travel arrangements, maintaining frequent flier/hotel reward programs, maintain and update contacts, maintain electronic files

  • Reconcile monthly bank and credit card statements to include mileage reimbursement and expense reports

  • Assist in storage of Agency archival information including President/CEO files, Board Meeting Minutes, Board files and minutes from Senior Staff meetings in accordance with Agency and legal guidelines for data storage

  • Assist in maintaining and updating Board and Committee information, e.g. Board Directory, Orientation Manual, Member Files, and monthly Board mailings

  • Assist in set up of meetings including, but not limited to, all matters related to the preparation of meeting materials, room set up and breakdown, catering, etc. for Senior Staff Meetings, Board Meetings and Board Committee Meetings

  • Responsible for sorting and distributing all incoming and outgoing mail in the President/CEO’s office

  • Responsible for keeping the President/CEO’s Office equipped with marketing materials, business cards, stationary and supplies critical to the functioning of the office

  • Participate in special projects and mailings as requested by supervisor

Generous salary and benefits package includes:

  • Medical, dental, and vision coverage options for you and eligible dependents

  • Free basic life/AD&D policy with additional voluntary coverage options

  • Short Term Disability, Critical Illness and Accident policies

  • 403(b) Retirement plan with up to 3% employer match

  • Medical and Dependent Flexible Spending Account plans

  • Public Transportation and Commuter Pre-Tax Reimbursements

  • Generous vacation, sick, and holiday benefits

Planned Parenthood Los Angeles is an Equal Employment Opportunity and Affirmative Action Employer. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of Los Angeles County Ordinance No. 184852.

Location: CA - South

Activation Date: Friday, August 11, 2017

Expiration Date: Wednesday, November 1, 2017

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