CBRE Senior Administrative Assistant - Office Coordinator in Seattle, Washington

Senior Administrative Assistant - Office Coordinator

Seattle, Washington, United States at

Requisition # 17016328


We are looking for a Senior Administrative Assistant/Office Coordinator with 4+ years of experience in an administrative support role. You will work directly with our Vice President, as well as our product development team, beginning immediately as a full-time employee in Seattle, WA.

Backed by senior CBRE executives, our agile, fast-paced team is focused on developing disruptive commercial real estate software applications. We push to keep our products at the leading edge and closely adhere to industry best practices.

As our platform continues to grow, we are looking to you to help create a seamless workflow across our diverse set of operations. Excellent communication skills, business operations experience, and a passion for new technologies are a must. You should be a self-driven individual able to execute in a fast-paced environment with minimal direction.

Your responsibilities will include:

Assistant to Vice President:

You will help our Vice President with the day to day organization and operations required to keep our team running smoothly. This includes arranging travel and meetings, helping with materials and presentations, responding to emails on behalf of the VP, calendar organization, and acting as a proxy on behalf of the VP for various internal processes.

General Team Logistics:

Helping our Developer Advocate organize and coordinate team events such as hackathons, meetups, conferences, general gatherings, and team building exercises.


Assisting our Vice President with various budgeting exercises, including day to day expense management, invoicing, and general budget tracking.


Executing the logistical components of recruiting, hiring, on-boarding, and retention for technical and non-technical positions. As the job market evolves, you will also help maintain/update our job family/salary structure documentation. In addition, you will help our vice president with various performance evaluations and compensation reviews.

Office Coordination:

Managing office logistics, including keeping supplies ordered and the office in a neat and working condition.

Team Support:

Includes helping the team with expense reports and supply management

Additional Responsibilities:

We function like a startup, which means we do what is needed to get the job done. We all roll up our sleeves to help out. As such, there may be new responsibilities that pop up at any given time.


High school diploma or general education degree (GED) required.

Associate's degree (AA) or equivalent from two-year college or technical school preferred. Minimum of four years of related experience and/or training.

Must have an excitement for technology

Proven cross-functional people skills with a diverse set of teams (engineering, marketing, customers, leadership, designers, etc.)

Detail-oriented and obsessed with producing thorough process documentation

Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint)

Extremely comfort with picking up modern technologies and applications with no prior experience

Bonus points for experience in these areas:

Basic social media management and strategy

Experience with event management

We offer:

A competitive compensation package, with medical/dental/vision/401(k)/disability

An awesome team with whom to collaborate

A commitment to your career so you can grow

An open-source culture that encourages learning and contributing back to the community

Casual dress/atmosphere

A flexible environment with the option to work from home one day a week

A beautiful downtown Seattle office that’s convenient to m ass transit and the Seattle bus tunnel

About our team:

We’re a software engineering team within CBRE’s Digital and Technology group. We are uniquely positioned within the organization to access global data, tools, resources, and leaders throughout the industry. Our mission is to create value by developing targeted, highly scalable technology platform s for internal and external consumption.

We solve complex commercial real estate problem s by bringing together good people, great minds, and top tier technologies. W e believe in leveraging and supporting open source projects and their broader communities whenever possible. We love Unix -based systems (we use Macs) but appreciate other flavors. We believe that personal growth is as important as Company growth, and they are interdependent.

If the team isn’t discussing the latest open source new s, w e are chatting about the most current (or timeless...) audio technologies, our Tuesday lunch reading group, the latest food related discovery, or some cool weekend hike that one of us is planning. We value good people first, and often enjoy hanging out at happy hour or other team events.

Please principals only, no recruiters.

US Company Profile

About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Work in an inclusive and collaborative environment with supportive teammates. Come experience the employee advantage at CBRE.

CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

As a Fortune 500 worldwide leader in real estate services, CBRE’s more than 70,000 professionals provide exceptional outcomes for clients in 60+ countries. When it comes to real estate, CBRE sees potential everywhere. We turn scale into strength, expense into performance, and property into prosperity. Visit

Canada Profile

About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Come experience the employee advantage at CBRE.

CBRE Limited is an equal opportunity employer who welcomes and encourages applications from all persons regardless of race, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. Accommodations are available on request for all candidates at any time. If you require accommodation at any stage of the recruitment process, please contact CBRE Human Resources at mailto: or via telephone1-866-388-4346.

As a leader in real estate services, CBRE's professionals provide exceptional outcomes for clients in 60+ countries. Visit