University of Utah Administrative Assistant in Salt Lake City, Utah

Details

Open Date 04/21/2017

Requisition Number PRN14024B

Job Title Administrative Assistant

Working Title Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Care Job Code? No

Standard Hours per Week 40 hours

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M-F, 8-5.

VP Area Health Sciences

Department 01214 - HCI Research Admin Dept

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 15.19 to 28.08

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

Administrative Assistants in the Huntsman Cancer Institute Research Administration department work directly with researchers and are essential to their success. Members of our team perform a diverse set of tasks at a challenging and rewarding tempo in a nationally recognizedNCIDesignated Cancer Center. The ideal candidate is someone who intends to stay with us for at least three years, during which time he/she can expect to gain experience and training which can translate into a long-term administrative career with the University of Utah, a Pac-12 school with fantastic benefits.

This position provides complex administrative support for various labs and/or shared resources cores, including grant pre- and post-award support, accounting and human resources functions, travel planning, event coordination, and negotiation of University systems.

Responsibilities

Essential Functions

1.Assists department/lab with business planning, hiring and goal setting.

2.Assists with the development of department/lab budgets, annually and for each grant application/funded award.

3.Maintains budget records, such as reconciling accounts and preparing expenditure statements.

4.Collects, organizes and analyzes data for specialized reports, such as employee salary distributions.

5.Assists with the implementation of department and University policies and procedures.

6.Provides administrative support to upper level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.

Problem Solving & Organization

This position is responsible for solving office problems such as payroll or accounts payable issues, solving staff, faculty and student problems or directing them to someone whom can and supervisory and personnel issues. Plans and expedites the flow of work while ensuring the smooth operation of the office under the pressure of frequent interruptions and changes in priorities.

Desirable candidate will have demonstrated a strong organizational capacity, ability to balance priorities and ensure follow through with a diverse set of responsibilities.

Minimum Qualifications

Associate degree in business or equivalency (2 years related work experience may be substituted for 1 year of education) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.