Kelly Services Administrative Assistant II in RockHill, Florida
Job DescriptionSchedules appointments, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.Essential Duties and Responsibilities include the following: Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.May be responsible for visitor control, greets visitors and conducts to appropriate area or person.Prepares and reviews routine technical and business correspondence from original draft documents.Organizes and maintains file system, and files correspondence and other records.Creates and maintains spreadsheets, databases, slide presentations and word documents for associated department personnel.Receives and distributes incoming mail and correspondence including e-mail and faxes.Answers and screens manager's telephone calls, and arranges conference calls.Schedules and prepares meeting facilities, distributes, tracks and reports attendance activity.Coordinates manager's schedule and makes appointments.Arranges and coordinates travel schedules and reservations.Utilizes available system data to research and produce basic technical reports.Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.Makes copies of correspondence or other printed materials.Prepares outgoing mail and correspondence, including e-mail and faxes.Maintains the accounts payable for the Facility.Orders and maintains supplies, and arranges for equipment maintenance.May be responsible for direct order purchases up to $2500.00.May be responsible for locking and/or unlocking facility doors. May be responsible to prepare outgoing visit requests.Other duties as assigned.Competencies To perform the job successfully, an individual should demonstrate the following competencies:Analytical - Uses intuition and experience to complement data.Design - Demonstrates attention to detail.Problem Solving - Works well in group problem solving situations; Uses reason even when dealing with emotional topics.Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.Oral Communication - Listens and gets clarification; Responds well to questions.Written Communication - Edits work for spelling and grammar; Able to read and interpret written information.Teamwork - Puts success of team above own interests; Supports everyone's efforts to succeed.Visionary Leadership - Inspires respect and trust; Mobilizes others to fulfill the vision.Leadership - Exhibits confidence in self and others; Accepts feedback from others.Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.Business Acumen - Displays orientation to profitability.Cost Consciousness - Conserves organizational resources.Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment.Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.Judgment - Includes appropriate people in decision-making process.Motivation - Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence.Planning/Organizing - Uses time efficiently.Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.Quantity - Completes work in timely manner.Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.Initiative - Asks for and offers help when needed.Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.RequirementsEducation and/or Experience- High school diploma and some college preferred. A minimum of 3 years related office experience and/or training; or equivalent combination of education and experienceLanguage Skills- Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.Mathematical Skills- Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.Reasoning Ability- Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.Computer Skills - To perform this job successfully, an individual should have a working knowledge of MS Office Suite and Internet search engines. Other Qualifications - Ability to maintain DoD Secret Clearance.HighlightsDrug-free workplace. Why Kelly®?At Kelly Services®, we work with the best. Our clients include 95 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.
As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter.
Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.]]
Category: Administrative/ Clerical