Premise Health Administrative Assistant in Reynoldsburg, Ohio

Description

We have an opening for a FT Administrative Assistant in Reynoldsburg, OH!

Premise Health, the nation's largest provider of worksite health and wellness services with over 40 years of industry experience, are pioneers in employer sponsored health and wellness. We are revolutionizing the way companies care for their employees by bringing comprehensive, integrated primary care services in-house.

Summary:

Under general supervision, performs a variety of administrative duties and staff support services for the head (typically a Director/Manager) of a single organizational unit or a group of related programs. May assist in the development and maintenance of records, statistics, and reports and researching, coordination and distributing information and materials to the staff. Organizes duties of the Department head to facilitate the efficient operation of the department. Maintains excellent relationships with others.

Essential Functions:

  • Schedules, prioritizes and follows up on meetings and appointments. Maintains calendar and issues reminders and monitors appointments to assure the office operates efficiently.

  • Screens correspondence. Prioritizes the mail and responds to correspondence as instructed. Refers more complex and/or urgent correspondence to the Department head, gathers any additional information needed to respond.

  • Screens telephone calls and redirects to individuals who can quickly and efficiently respond.

  • Prepares reports, presentations, documents, etc. based on specific instructions. Reviews presentation materials to ensure accuracy. Distributes information and materials to the staff as required.

  • Processes expense reports and monitors incoming invoices. Prepares forms to process and pay invoices. May assist in the department’s budget process.

  • Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for supervisor and direct reports.

  • Handles confidential and/or sensitive department information with discretion.

  • Oversees office environment by preparing and submitting requests for new equipment, office furniture and/or equipment maintenance and repair. Ensures that office supplies are replenished when needed.

If you want to join a team of knowledgeable, compassionate, like-minded healthcare professionals, join Premise Health for an unlimited opportunity with the company that is changing the face and the place of the healthcare industry as we know it.

We are an equal opportunity employer.

Requirements

  • High School Diploma / GED and at least 2 years of general administrative experience (ex: answering phones, making travel arrangements, distributing correspondence, etc.)

  • Experience coordinating and scheduling multiple events simultaneously.

  • Experience managing calendar for 1 or more individuals (for example: setting up meetings and determining the priority of meeting requests and events).

  • Experience working with individuals at all levels of the organization.

  • Experience building and maintaining relationships within a team.

  • Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.

  • Experience developing ways of accomplishing goals with little or no supervision, depending on oneself to complete objectives and determining when escalation of issues is necessary.

  • Must be able to maintain professionalism and a positive service attitude at all times.

Preferred Qualifications:

  • Associate’s or Bachelor’s Degree

  • Experience using Microsoft Outlook for email and calendar management