Fresenius Medical Center Administrative Assistant in Reno, Nevada
PURPOSE AND SCOPE:
Supports FMCNA's mission, vision, core values and customer service philosophy, Adheres to the FMCNA Compliance Program, including following all regulatory and division/company policy requirements
Under general supervision, provides a broad range of secretarial and administrative support that may include details of a confidential nature for the Director of Project Management, FDMS Staff, and Real Estate Group Prioritizes multiple tasks in a fast-paced working environment, and utilizes well-developed organizational and communication skills with both internal and external contacts.
Responsible for driving the FMCNA culture through values and customer service standards.
Accountable for outstanding customer service to all external and internal customers.
Develops and maintains effective relationships through effective and timely communication.
Takes initiative and action to respond, resolve and follow up regarding customer service issues with all customers in a timely manner.
PRIN C IPAL RESPONSIBILITIES AND DUTIES:
Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature.
Assembles & analyzes information for use in the preparation of report, manuals and presentations.
Receives & responds to routine correspondence following established procedures not requiring management review
Schedules appointments, makes travel arrangements, processes related expense reports, coordinates meetings. ,
Screens mail & telephone calls, directs requests to the appropriate individuals & follows up on replies
Interfaces with a variety of people on issues both routine & complex
Utilizes the PC and related software programs to accomplish assignments.
Performs administrative support and secretarial functions which may include but are not limited to:
Prioritizes telephone calls to ensure those of the highest priority are addressed in a timely fashion.
Maintains a positive, professional and efficient communication process with all internal and external contacts.
Opens and sorts mail May compose routine correspondence on behalf of the Director of Project Management.
Maintains filing system within the department .
Assists in coordinating department functions such as ordering of supplies and preparing architect and other vendor vouchers.
Assists the FDMS Project Coordinator in updating and maintaining Project Management databases by inputting data and verifying accuracy of data
Enters data from Project Questionnaires and other sources into Database; maintains integrity of data
Maintains list of addresses for consultants, vendors and new and relocated facilities Conduct audits and follow up with new and relocated facilities to ensure accuracy of information
Copies and distributes Project Questionnaire packages and leases to vendors and field personnel
Performs GSA and OIG vendor checks, and create new vendor profiles with contact information and taxpayer identification numbers.
Other duties as assigned.
High School Diploma -some specialized secretarial training preferred
EXPERIENCE AND REQUIRED SKILLS
2 to 5 years experience in the field.
Knowledge of business & technical vocabulary
Familiar with concepts, practices & procedures within real estate field.
Able to employ basic reasoning skills
Knowledge of computer software such as word processing, spreadsheet, presentation, database programs.
Knowledge organizational operations & procedures.
EO/AA Employer: Minorities/Females/Veterans/Disabled