Colorado State Administrative Assistant II - Social Work (Part-time) in Pueblo, Colorado

Administrative Assistant II - Social Work (Part-time)


Administrative Assistant II - Social Work (Part-time)


$1,391.50 - $1,979.50 Monthly


Pueblo, CO

Job Type

Part Time


Colorado State University - Pueblo

Job Number



8/14/2017 4:00 PM Mountain

  • Description

  • Benefits

  • Questions

Department Information

The Department of Social Work has been continuously accredited by CSWE since 1982. The program is committed to promoting social and economic justice through excellence, creativity, and innovation. A strong knowledge, value and skill base is incorporated into the curriculum. Curriculum is built to provide a strong base of knowledge, values and skills. As part of a Hispanic Serving Institution, there is an emphasis on understanding, appreciating, and practicing with the Chicano/Chicana community and other regional populations of the Southwestern United States.

This position exists to provide office support and assistance to the faculty of the Social Work Department to insure that the department functions in a professional and efficient manner, and to provide assistance to the social work majors with their needs so that their educational experience is a positive and successful one.

Administrative Assistant class series description available online

Description of Job

Primary Duties

  • Manages the Social Work Department by prioritizing and scheduling tasks providing clerical support to the department and students. Provides front-line access to the public requesting information about the department and programs. Greets the public, answers phones, routes messages, disseminates, clarifies, and verifies academic information to students and visitors and refers them to appropriate individuals by phone, e-mail or in person. Mails program information upon request.

  • Composes, drafts, proofreads, and produces final copies of correspondence, letters, memos, handouts, schedules, syllabi, programs, spreadsheets, etc., using a variety of software programs. Creates and maintains data bases for use in generating various reports, as well as mail merges to produce labels, envelopes, and letters. Compiles information and documents to maintain department files, student files, which include confidential information, alumni records, and faculty schedules. Manages the social work application process, maintaining files and spreadsheets of those accepted and their status. Assists with social work assessment process, gathering data, inputting and generating reports including the CSWE annual statistical report. Prepares course documents in suitable formats for students with disabilities, attends department meetings, takes notes, and distributes these to faculty.

  • Determines proper method for purchasing equipment, course materials, office and classroom supplies from departmental accounts, foundation accounts and student fees, if applicable, utilizing the Kuali system for purchase orders, check requests, procurement card purchases, deposits, and travel authorization and reimbursement. Verifies accuracy of prices and available discounts as well as shipping and handling charges. Tracks orders, requests back-up information, signs for deliveries and approves invoices for payment. Reviews and updates department's budget, track accounts and collects and depositions cash receipts for program sponsored by department. Maintains department's procurement card invoices and statements.

  • Permits students for classes, prints class rosters, orders books and desk copies, and enters official grades into the AIS System. Also orders books and desk copies for the social work program at Colorado Springs.

  • Arranges travel and processes travel documents, business function forms and consulting agreements according to state regulations. Completes post travel documentation. Backs up Dean's Assistant when absent or on annual leave.

  • Supervises work-study student. Ensures the referral is in place, prints timesheets, verifies timesheet hours and assures student does not work over allotted hours. Delegates assignments, evaluates work-study student performance and recommends pay increases.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

Two years of general clerical experience


If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at

A standard appeal form is available at: If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information


CSU-Pueblo is a regional, comprehensive university. The 275-acre campus, which overlooks the Front Range of south-central Colorado, is located in Pueblo, approximately 100 miles south of Denver in one of the more culturally dynamic regions of the country. Pueblo is proud of its ethnically and culturally diverse populations of over 100,000 people. The University is dedicated to having a multi-cultural campus and is designated as a Hispanic Serving Institution. The University enrolls more than 4,000 students in twenty-eight undergraduate programs with approximately 510 full-time faculty and staff. The University is committed to diversity, and has made educational equity for students one of its highest priorities. With the endorsement of campus, community, system and government constituencies, the University has enthusiastically embarked on a strategic plan to enhance admissions standards, increase program offerings, and improve academic services, including the teaching/ learning process. The Pueblo community offers a major arts center, several golf courses, Lake Pueblo - a large reservoir for sailing and boating - and a 20.5 mile long nature trail for hikers and cyclists. The city is within a short drive of the Sangre de Cristo Mountain Range, allowing for hiking, mountain climbing, fishing, camping, and skiing.

All interested candidates must apply through the on-line application system at, or submit a paper application packet to the CSU-Pueblo Human Resources office by the closing date and time. Applicants must attach a letter of intent (cover letter); a current resume or CV; and three professional references including contact information. Applications submitted without the required information above will be considered incomplete and will not move forward in the selection process.

Screening of application materials will begin immediately and will continue until the posting closes on Monday, August 14, 2017 at 4 p.m.

Colorado State University - Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, the University conducts background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions, depending on the job duties, may be required to complete a DMV and/or credit check.

The University reserves the right to check additional references, with prior notification given to the candidate.

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. citizenship and Immigration Services regulations and be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

In compliance with the Clery Act of 1990, the University's annual security report is available at:

Colorado State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.