General Electric Administrative Assistant in Providence, Rhode Island
GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer at http://www.ge.com/sites/default/files/15-000845%20EEO%20combined.pdf . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
This role will provides a full range of administrative support for an executive-level Digital Technology Leader as well as support the Providence Core Technology site. The ability to prioritize the needs of a multiple people is a critical success factor for this role.
Arrange standard and complex travel (e.g., flights, hotels, ground transportation, upgrades, visa/passports), and process/reconcile corporate card and cash expenses
Coordination of calendars, which are comprised of heavy meeting schedules, complicated by multi-time zones, offshore offices, and travel schedules
Handle general office and administrative tasks, including the ordering of supplies, telephone coverage, mail and fax processing and distribution, photocopying
Coordinate onsite, offsite business and virtual meeting and events, including hotel/conference room reservations, transportation, coordinating meeting requests and responses, creating agendas, preparing and distributing materials, coordinating audio/visual/Telepresence needs, ordering food, etc.
Create and edit Word, Excel, and PowerPoint documents with high attention to detail
Point of contact for site visitors (e.g. suppliers, customers, etc.) including logistics coordination and escorting visitors to the appropriate meeting location
Manage and regularly update organization-wide distribution lists, organization charts and membership to collaboration forums such as Yammer
Assist with new employee set-up and exit processes as needed, including space need requests, badge requests/collection, etc
Establish and maintain strong communication links across the business and function, understanding the organization and its leaders.
Provide discrete and confidential coordination of sensitive company information. Use discretion in interfacing with all levels of individuals, internally and externally.
Proactively support the assigned leaders and teams by independently handling all assigned responsibilities, taking direction from and balancing the needs of multiple staff members
Perform special projects/tasks as requested Qualifications/Requirements: Basic Qualifications
High School Diploma or GED with 7+ years administrative assistant experience or Bachelor’s Degree with 5+ years administrative assistant experience at the executive level in a corporate environment
3+ years’ experience supporting multiple stakeholders
3+ years’ experience supporting executive level leaders
3+ years experience with a high level of proficiency in creating, running and troubleshooting virtual meetings utilizing telepresence, webex and other collaboration tools Eligibility Requirements
Strong computer skills with proficiency in all Microsoft Office applications including Outlook, PowerPoint, Excel and Word.
Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job. Desired Characteristics:
Experience with the Digital Technology organization and knowledge of key stakeholders
Bachelor degree in English, Business Administration, or other related subject
Familiarity with GE business operating rhythm and processes
Strong organizational skills and exceptional attention to detail and accuracy
Ability to prioritize, anticipate needs and solve problems
Highly motivated, confident and resourceful
Must have the ability to work accurately, with minimal supervision, under deadline situations in a fast-paced environment, responding to multiple stakeholders
Ability to maintain confidentiality of highly sensitive information.
Ability to deal with ambiguity and handle stressful and difficult situations with composure.
Fluent in use of GE online applications and systems including Webex, Yammer, GETRes, Concur, and SSEbuy
Experience interfacing with senior management and high profile external contacts.
Strong verbal and written communication skills and ability to draft clear and concise communications
Positive and professional approach, good judgment
Excellent telephone interaction
Ability to maintain high level of integrity and confidentiality.
Knowledge of GE policies/procedures.#DTR Locations: United States; Rhode Island; ProvidenceGE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer at http://www1.eeoc.gov/employers/upload/eeocselfprint_poster.pdf . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditional upon the successful completion of a background investigation and drug screen.