Kelly Services Administrative Assistant in Princeton, Indiana

Administrative Assistant – Princeton, IN

Kelly Services is currently seeking an Administrative Assistant for one of our top clients in Princeton, IN . This is a long term contract position through Kelly Services. Apply now for consideration!

This Administrative Assistant performs general secretarial and administrative support to a group or team of client serving personnel. This individual collects, compiles and analyzes moderately complex data and information; and follows up on, or requests information from, other Plant Shops or external representatives to communicate supervisors' instructions or to satisfy ongoing report needs. The Administrative Assistant also serves as a facilitator who may coordinate deadlines and either handle them directly, or through others, handle project coordination and completion.

Responsibilities may include:

  • Calendar/Travel/Meeting Coordination.

  • Establishes a systematic method for self and others to track time commitments and the completion of tasks; coordinates and makes arrangements for conferences, meetings and events.

  • Working proficiency in use of automated calendar management tools (e.g., Outlook calendar) with minimal to no guidance.

  • Effectively utilizes client travel and meeting policies and procedures to complete all aspects of travel and meeting arrangements and ensures accuracy.

  • May advise or train others on calendar management tools when requested.

  • May assist with coordination of large client engagement meetings.

  • Document Preparation Management: Formats and edits letters, reports, and all other correspondence from draft stage to client-ready work; adheres to record retention policies and procedures, and follows an organized filing/document management process for electronic and paper documents.

  • Develops and edits business documents from information provided with minimal guidance.

  • Maintains an awareness of and applies new firm guidelines that impact deliverables.

  • Maintains and organizes documents on file servers in compliance with document retention policy.

  • Identifies and develops relationships with key internal and external client contacts gaining recognition as a business partner/resource.

  • Working knowledge of internal financial coding structure and client billing process, including analysis and reconciliation of financial data.

  • May populate databases (document repositories) with knowledge objects, client deliverables, etc.

Requirements:

  • Must be proficient in Word, Excel and PowerPoint

  • Proficient with Skype for Business and Outlook

  • Proficient with SharePoint

  • Needs the ability to learn new software quickly

  • Strong written and verbal communication skills

  • Excellent organizational skills

  • Attention to detail and follow up skills required

  • Excellent interpersonal skills and professional demeanor required

  • 1-4 years’ experience as an Administrative Assistant

  • Must have experience in budget and financial tracking

  • Must have experience in procurement, requisitions, and order tracking

  • Experience in processing departmental monthly bills for payment

  • Knowledge of Information Systems Terminology (Personal Computers, Peripherals, Mobile Devices, etc.) is +++ Associate Degree in Business is +++ for position

Why Kelly®?

At Kelly Services®, we work with the best. Our clients include 95 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

About Kelly Services®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter.

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.

As a Kelly Services employee, you will have access to numerous perks, including:

  • Exposure to a variety of career opportunities as a result of our expansive network of client companies

  • Career guides, information and tools to help you successfully position yourself throughout every stage of your career

  • Access to more than 3,000 online training courses through our Kelly Learning Center

Let us help advance your career today.

As the local offices of Kelly Services do not represent the above position, please apply on-line for immediate consideration. For questions regarding this position, please email setojes@kellyservices.com .

Why Kelly ® ?

At Kelly Services ® , we work with the best. Our clients include 95 of the Fortune 100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook , LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law. at https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm