Ricoh Americas Corporation On-Site Sr Administrative Assistant in Portland, Oregon
POSITION PROFILE Provides exceptional support and service through all mediums including correspondence, presentations, manuals, newsletters, meetings company activities, etc.
JOB DUTIES AND RESPONSIBILITIES Provides general administrative support with little supervision including: Creates proofs, revises and edits written material as needed. Handles internal and external correspondence. Investigates and follows through on areas of concern and is responsible for problem resolution Makes travel arrangements. Creates and maintains departmental filing systems. Answers telephone lines. Organizes updates and maintains calendars. Uses and coordinates maintenance for local office equipment. Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc. Serves as Scribe for meetings as needed. Maintains department logs, reports, and/or data entry for functional databases. Cross-trains and learns other responsibilities within the team and provides assistance as needed. May assign work and guidance to entry level Administrative Assistant. Builds professional relationships with customers and other teams. Performs other duties as assigned.
QUALIFICATIONS Professional appearance/ demeanor required. Duties include billing AP, executive assistance and organization. Must have experience as an administrative assistant. Requires high school diploma or equivalent Associate's degree or equivalent preferred 3-5 years of experience in the field or in a related area
KNOWLEDGE, SKILLS AND ABILITIES Advanced knowledge of MS Office skills including Word, PowerPoint and Excel are required Excellent oral and written communication skills and an excellent command of the English language Ability to maintain confidential information Ability to work in a team environment A professional appearance and telephone manner is essential Knowledge of use and operation of standard office equipment Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines Some analytical ability required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work Possesses excellent customer service skills. Possesses ability to organize and prioritize workload. Possesses anticipatory, planning and leadership skills. Possesses ability to be flexible and very adaptable to change. Possesses ability to be detail-oriented. Possesses ability to review and understand general instructions; prepare and provide diversified information
Proficiency in MS Office Suite.