WorkSource Oregon Listing and Marketing Coordinator/Administrative Assistant Uptown Portland in PORTLAND, Oregon
If you're experienced in administrative and online media and marketing work for the Real Estate industry, then we want to hear from you. We have an opening for a Listing & Marketing Coordinator/Administrative Assistant in our Uptown Portland branch office. The position is responsible for providing a high-level of reception, administrative day-to-day office operations, maintaining office records, and for providing listing & marketing and customer support to our agents & staff. This position will also be the point-of-contact for branch marketing related requests. Principal Duties & Responsibilities will include: --Support & Maintain Office Operational Effectiveness --Administration /Reception ' Open & close office as needed ' Greet guests with friendliness and promptness ' Triage incoming questions & calls -- Listings and Marketing ' Update branch listings & post new listing on agent's social media pages, FB, Pinterest, Instagram, etc. ' Assist agents to follow up on showings and feedback of home. ' Create & prepare general marketing collateral for the branch (i.e. flyers, postcards, etc.) ' Assist brokers with various additional marketing tasks. Coordinate branch print and online advertising, ensuring that all content is proofread & accurate. ' Help with other marketing duties as needed. - Technology, Tools and Training ' Develop & maintain proficiency in all applicable office systems in order to effectively train others & act as the first line of contact for all branch technology issues. ' Troubleshoot basic issues & escalate unresolved issues to the corporate Technology department. Ensure resolution of open issues. ' Attend technology classes & participate in ongoing training as necessary, then conduct regular training with Brokers to keep them up to date with technology changes, new tools, & skills refreshment. ' Keep the corporate Technology department abreast of any ongoing technology issues or technology-related needs. - Back-up Duties to support other staff functions Required Qualifications -- Education & Experience ' High school diploma or equivalent required. ' Minimum of 2 years in a professional office environment required. Real estate office experience preferred. -Computer Skills/Proficiency ' Good knowledge of Windows operating system, Microsoft Office products, Google Mail & Apps. Mac experience a plus. ' Skill to troubleshoot basic issues and train others on basic and intermediate skills. ' Knowledge of Adobe products and real estate specific software preferred.