Freeport McMoRan Administrative Assistant - Contract - Phoenix, AZ in Phoenix Corporate Office, Arizona

Climax Molybdenum Co., a subsidiary of Freeport-McMoRan, is the world's leading molybdenum producer and supplier. Our global operations include both primary and byproduct molybdenum mines, integrated global operations, and local customer care. We provide our worldwide partners with the most reliable supply and highest quality molybdenum and rhenium products. We have a long and successful history of conducting our business in a safe, highly efficient and socially responsible manner.

We offer outstanding opportunities for individuals who seek challenging, exciting and rewarding work for a company that supplies molybdenum for a variety of high-value applications in industries ranging from steel and oil to aerospace and construction. We encourage you to take some time to explore your career opportunities at Climax Molybdenum.

Under general supervision, provides complex and diversified administrative support for the leadership and staff of the Moly Marketing and Sales Organization.

  • Administers and audits sales contract status and select sales transactions in SAP

  • Prepares and submits sales contract quarterly reports to financial organization (Credit Trigger and Assignment, Variable Interest, Sales Revenue Recognition Reports)

  • Prepares information for sales internal and external audits

  • Coordinates the annual calendar and daily operation of the molybdenum commercial unit

  • Plans events and meeting arrangements and logistics, prepares meeting agendas, may transcribe and distribute minutes of committees, commissions and meetings

  • Performs complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff

  • Manages promotional item inventory, orders and distributes promotional items

  • Coordinates or prepares a wide variety of complex financial and operational reports

  • Prepares memoranda, communications to customers, and letters

  • Creates and maintains computer forms, templates and tables that facilitates sales and order to cash business process

  • Audits transactions

  • Compiles statistical data

  • Reviews and recommends new or enhanced operating procedures in the areas above

  • Sets up and maintains complex electronic and paper filing systems within retention policy

  • Reviews retention policy and recommends updates

  • Coordinates collection and presentation of budget data

  • May serve as Notary Public

  • Performs other duties as requested

Minimum Qualifications

  • Three (3) years of Administrative/Secretarial experienceincludingContract Administration experience

  • Excellent communications skills, oral and written, to all levels of management

  • Proficient in the use of the MS Office package, and competent with a spectrum of Information Technology systems and platforms

Preferred

  • High School diploma or GED

  • Associates degree (two (2) years of College) preferred with Math or Accounting courses

  • Paralegal experience a plus

  • Advanced knowledge of Microsoft Office, especially Word, PowerPoint, Excel and SharePoint and SAP Order to Cash

Criteria/Conditions

  • Ability to understand and apply verbal and written work and safety-related instructions and procedures given in English

  • Ability to communicate in English with respect to job assignments, job procedures, and applicable safety standards

  • Must be able to work in a potentially stressful environment

  • Position is in busy, non-smoking office

  • Location requires mobility in an office environment

  • Occasionally work may be performed in a mine, outdoor or manufacturing plant setting, which may include exposure to extremes in temperature and humidity, moving mechanical parts, risk of electrical shock, toxic chemicals, explosives, fumes or airborne particles

  • Must be able to frequently sit, stand and walk

  • Must be able to frequently lift and carry up to ten (10) pounds

  • Personal protective equipment is required when performing work in a mine, outdoor, manufacturing or plant environment, including hard hat, hearing protection, safety glasses, safety footwear, and as needed, respirator, rubber steel-toe boots, protective clothing, gloves and any other protective equipment as required

  • Freeport-McMoRan promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing and on-going random drug testing as allowed by applicable state laws

Freeport-McMoRan has reviewed the jobs at its various office and operating sites and determined that many of these jobs require employees to perform essential job functions that pose a direct threat to the safety or health of the employees performing these tasks or others. Accordingly, the company has designated the following positions as safety-sensitive:

  • Site-based positions, or positions which require unescorted access to site-based operational areas, which are held by employees who are required to receive MSHA, OSHA, DOT, HAZWOPER and/or Hazard Recognition Training; or

  • Positions which are held by employees who operate equipment, machinery or motor vehicles in furtherance of performing the essential functions of their job duties, including operating motor vehicles while on company business or travel (for this purpose “motor vehicles” includes company owned or leased motor vehicles and personal motor vehicles used by employees in furtherance of company business or while on company travel); or

  • Positions which Freeport-McMoRan has designated as safety sensitive positions in the applicable job or position description and which upon further review continue to be designated as safety-sensitive based on an individualized assessment of the actual duties performed by a specifically identified employee.

/ Equal Opportunity Employer/Protected Veteran/Disability /

Job: *Admin Support

Title: Administrative Assistant - Contract - Phoenix, AZ

Location: AZ-Phoenix Corporate Office

Requisition ID: 1703770