Virginia State Government Administrative Assistant - Nursing Services in Petersburg, Virginia

Position Information
Job Description

Central State Hospital (CSH) is seeking a highly motivated individual with exceptional communication and organizational skills to serve as an Administrative Assistant for the Nursing Department.

The Nursing Department at Central State Hospital provides 24-hour direct care services to adult psychiatric patients. The Administrative Assistant will provide operational and administrative support in the processing of Nursing transactions for the Hospital.

Duties of the position include, but are not limited to, prepare and type written materials with little supervision, making copies, and distributing final documents; including memorandums, letters, reports, minutes, policies and procedures, etc. Handles information requests as well as incoming phone calls to the Chief Nurse Executive and Assistant Chief Nurse Executive in a professional manner. Schedules meetings, arranges conference rooms, prepares agendas, attends meetings to take and transcribe meeting minutes. Tracks assignments made during meetings and follows up with appropriate staff to ensure assignments are understood and that deadlines are met. Maintain electronic and manual filing system, including confidential and personnel files. Orders office supplies, maintaining a working inventory. Types memoranda, reports for Registered Nurse Coordinators and Clinical Nurse Specialist. Strive to maintain a productive and cooperative working relationship with supervisor, peers, and all employees. Prepare and distribute mail. Maintains calendars for Chief Nurse Executive and Assistant Chief Nurse Executive alerting them of meetings, conferences, appointments, cancellations of such, and deadlines. Make travel arrangements for meetings and nurse recruiting. Prepare travel vouchers. Processes educational/workshop requests for all members of the Nursing Department, making reservations/arrangements and preparatory travel arrangements.

The Administrative Assistant will consistently demonstrate an attitude of respect and professionalism to all levels of staff, use a positive tone and manner to customers and the public and demonstrate a positive work ethic.

Minimum Qualifications

The selected incumbent must have excellent typing and clerical skills. Excellent interpersonal and communication skills are also required. Must be knowledgeable of different correspondence formats; highly organized, flexible, and motivated to work in a multi-faceted environment. Attention to detail is required. Strong computer skills utilizing Microsoft software (Excel, Word, etc.) is also required. Candidates must have the ability to problem solve and work independently. Requires a skill base of both manual and automated office equipment. Requires the ability to work with minimal supervision.The ability to compose letters and correspondence from rough drafts and working knowledge of software packages is also required.

Preferred Qualifications

Experience working in a fast paced, healthcare administrative role preferred. Prior experience working in a fast paced, highly stressful environment is also preferred.

Special Requirements

An extensive criminal history background investigation and employment references will be conducted.

Special Instructions to Applicants

CSH only accepts online applications via RMS. Resumes and other documents may accompany application, but will not serve as a substitute for a complete online application.

Central State Hospital offers a comprehensive benefit package to include health insurance, paid life insurance and retirement, 12 paid holidays, annual and sick leave, and much more.

Central State Hospital is an equal opportunity employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics or disability.

If you are a person with a disability and desire assistance or accommodation, please notify the Human Resources Office at (804) 524-7111. This position will remain open for a minimum of 5 business days.

CSH is a tobacco-free campus.

Contact Information

Human Resources







26317 West Washington Street Bldg. #113 Petersburg, Virginia 23803

Working Title: Administrative Assistant - Nursing Services

Role Title: Admin and Office Spec III - 19013

Job Open Date: 07/17/2017

Job Close Date: 08/04/2017

Open Until Filled: No

Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?: No

Hiring Range: Minimum $25,718 - to commensurate with experience

Agency: Central State Hospital (703)

Agency Website:

Location: Petersburg - 730

Position Number: 00059

Job Posting Number: 1026981

Type of Recruitment: General Public - G

Does this position have telework options?: No

Bilingual/Multilingual Skill Requirement/Preference: No

Job Type: Full-Time (Salaried)

Job Type Detail: Full-Time Salaried - Non-Faculty- FTS-1

Pay Band: 03