Randstad Marketing Administrative Assistant Coordinator in Parsippany, New Jersey

Marketing Administrative Assistant Coordinator

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job details:

  • location:Parsippany, NJ

  • salary:$24 - $27 per hour

  • date posted:Wednesday, September 27, 2017

  • job type:Temporary

  • reference:S_573187

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The Administrative Assistant/Coordinator will assist the marketing team in coordinating various projects related to the implementation of marketing and marketing communications programs and initiatives as well as maintain marketing systems, processes and budget tracking to support the team. The coordinator will also provide administrative support services. Experience with invoices, purchase orders and managing budgets is a requirement for this position.


Coordinates all logistics for small group meetings and assists with onsite meeting coordination as needed.

Manages all facets of budget tracking including invoice processing and tracking, accruals, budget reconciliation, forecasting, PO requests and check requests. Also administers program payments and tracking for our retail customers special customer programs.

Administers various marketing programs including application tracking; liaising with sales support; tracking; follow up communication, including meeting logistics information, calendar updates, etc. Maintains the internal distribution list for all marketing material and the HQ contact list for field personnel and distributes as appropriate. Assists team in logistical coordination for tradeshows and events as needed. Assists with the development of PowerPoint presentations, as needed by the marketing team. Coordinates internal meeting logistics, travel and expense reporting for aligned team. Assists the team as needed in responding to requests from the field force, customers and home office personnel. Independently coordinates special projects and requests from the Marketing team as needed. Miscellaneous administrative tasks, such asincluding assisting with on-boarding new colleagues/contractors and coordinating meetings.

Working hours: 9am-5pm



Candidate must demonstrate a working knowledge of marketing, project and budget management, and experience working with cross-functional teams in a supporting role. Proficient computer skills, including Outlook, Word, Excel, PowerPoint, SharePoint, etc. Advanced competency in presentation development and spreadsheet development/tracking.Professional communication skills and the ability to proactively communicate relevant project status appropriately. Demonstrated ability to multi-task, work with multiple stakeholders, and maintain a high degree of accuracy and quality. Ability to prioritize and balance heavy workload with minimal supervision. Detail-oriented and strong organizational, interpersonal, and follow-up skills. Takes initiative in solving problems independently, with minimal supervision. Ability to work independently and skillfully manage all components of a project while meeting tight deadlines. Experience with intra-departmental structures and work styles. Proactively organizes and expedites workflow and initiates follow-up to ensure deadlines are met. Ability to take individual responsibility within a strong team-oriented environment. Recognized as a good Team player who pitches in to help others accomplish key tasks.



BS or BA or equivalent experience required in related field.

At least 3 years of relevant experience in and administrative role. Marketing or marketing communications experience preferred

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