Stanford Health Care Administrative Assistant II (41925) in Palo Alto, California94301

Administrative Assistant II (41925)

  • Job Type:Full Time

  • FTE/Bi-Weekly Hours:1.0/80

  • Shift:Days

  • Hours in Shift:8

  • Location:Palo Alto

  • Req:41925

Job Description

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

Provides administrative and clerical support to relieve department managers, directors or staff of administrative details. May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. Researches, compiles and proofs word processing assignments. Operates automated office equipment. May be assigned to various functional areas of the organization.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patients rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings. Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s).

Answer, screen and transfer inbound phone calls

Receive and direct visitors and clients

General clerical duties including photocopying, fax and mailing

Maintain electronic and hard copy filing system

Retrieve documents from filing system

Handle requests for information and data

Resolve administrative problems and inquiries

Prepare written responses to routine enquiries

Prepare and modify documents including correspondence, reports, drafts, memos and emails

Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

Prepare agendas for meetings and prepare schedules

Sort and distribute incoming correspondence

Maintain office supply inventories

Coordinate maintenance of office equipment

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status or on the basis of disability.

National recognition in 12 specialites.

Watch our stories

"We have a culture of patient care first here, one that speaks to our mission and our values: to care, to educate, and to discover."

Brian L.Unit EducatorBSN, CMS RN

Did you know?

196Stanford Health Care uses 196 solar panels, powering 17% of the hospital's electricity.

17In 2015, we had 17 dogs in our Pet Assisted Wellness (PAWS) Program.

8We're proud to work with 8 All-time Stanford Medicine Nobel Laureates.

1,592Stanford Health Care exhibits more than 1,592 original art pieces.

Qualifications

Minimum Requirements

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED equivalent

Experience: 5 years of work related experience

License/Certification: None

Knowledge, Skills, and Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

Knowledge of computer skills and relevant software

Knowledge of operation of standard office equipment.

Knowledge of clerical and administrative procedures and systems such as filing and record keeping

Knowledge of principles and practices of basic office management

Ability to communicate both in writing and verbally

Ability to plan and organize

Ability to prioritize tasks

Ability to assess and solve problems

Skill in information gathering and information monitoring

Attention to detail and accuracy skills

Ability to be flexible and adapt to an ever-changing environment

Ability to demonstrate customer service skills

Ability to work in a team environment