Stanford Health Care Administrative Assistant II (41925) in Palo Alto, California
Administrative Assistant II (41925)
Job Type:Full Time
Hours in Shift:8
This paragraph summarizes the general nature, level and purpose of the job.
Provides administrative and clerical support to relieve department managers, directors or staff of administrative details. May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. Researches, compiles and proofs word processing assignments. Operates automated office equipment. May be assigned to various functional areas of the organization.
The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.
Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patients rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings. Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s).
Answer, screen and transfer inbound phone calls
Receive and direct visitors and clients
General clerical duties including photocopying, fax and mailing
Maintain electronic and hard copy filing system
Retrieve documents from filing system
Handle requests for information and data
Resolve administrative problems and inquiries
Prepare written responses to routine enquiries
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
Prepare agendas for meetings and prepare schedules
Sort and distribute incoming correspondence
Maintain office supply inventories
Coordinate maintenance of office equipment
All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status or on the basis of disability.
National recognition in 12 specialites.
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"We have a culture of patient care first here, one that speaks to our mission and our values: to care, to educate, and to discover."
Brian L.Unit EducatorBSN, CMS RN
Did you know?
196Stanford Health Care uses 196 solar panels, powering 17% of the hospital's electricity.
17In 2015, we had 17 dogs in our Pet Assisted Wellness (PAWS) Program.
8We're proud to work with 8 All-time Stanford Medicine Nobel Laureates.
1,592Stanford Health Care exhibits more than 1,592 original art pieces.
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
Education: High School Diploma or GED equivalent
Experience: 5 years of work related experience
Knowledge, Skills, and Abilities
These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.
Knowledge of computer skills and relevant software
Knowledge of operation of standard office equipment.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Knowledge of principles and practices of basic office management
Ability to communicate both in writing and verbally
Ability to plan and organize
Ability to prioritize tasks
Ability to assess and solve problems
Skill in information gathering and information monitoring
Attention to detail and accuracy skills
Ability to be flexible and adapt to an ever-changing environment
Ability to demonstrate customer service skills
Ability to work in a team environment