Caterpillar Administrative Assistant in Mossville, Illinois
To provide advanced clerical and administrative support and relief of administrative detail toCompany executives, availing them the additional time for their top management responsibilities.
Operate a PC and standard software programs
Prepare expense books
Coordinate communications by receiving and passing along e-mails, notices, etc
Prepare presentation materials as needed
Schedule meetings and maintain calendars
Arrange customer/dealer/consultant visits including lodging, meals, scheduling, meetings,
In addition to the above duties, the incumbent spends a significant amount of time organizing and expediting workflow through the supervisor’s office. Job duties also require the use of advanced levels of understanding and skill in Microsoft Office. Incumbents must be able to organize, complete and maintain large projects such as a database for a process improvement. This might also include the direction and coordination of the activities of others such as temporary clericalhelp, co-ops, other administrative professionals, etc.
Uses discretion, judgment and initiative to continue the work responsibilities of the office in an efficient manner when the manager is unavailable. The incumbent must determine what can be handled immediately by direct reports, referred to others, held for manager’s return or completed by the administrative assistant independently. Works with highly sensitive and confidential information.
Ensures travel and lodging accommodations as required by the manager. The incumbent must tend to all the details involved with manager's visits to Caterpillar domestic and overseas facilities and to other companies and unions. Coordinates visits of corporate customers to the facility, coordinates airline travel, prepares expense books and reconciles manager's expense statement.
Coordinates large conferences, special events involving customers, community leaders or business associates and employee and company events. Responsible for travel and lodging accommodations, arranging plant tours, product demonstrations, meals, etc.
**Vocational training and/or equivalent experience.
Demonstrated administrative skills gained through several years of experience in the field.
Good judgment and initiative in assisting and relieving the manager by performing administrative support functions.
Able to communicate skillfully and be a confidential, self-starting individual with strong dedication.
**Intermediate knowledge of software programs such as Microsoft Word, Excel and PowerPoint.
**A college or university degree or equivalent experience
Caterpillar is not currently hiring individuals for this position who now or in the future require sponsorship for employment based non-immigrant and immigrant visas. However, as a global company, Caterpillar offers many job opportunities outside of the U.S. which can be found through our employment website www.caterpillar.com/careers.
Job: *Human Resources
Title: Administrative Assistant
Requisition ID: 170005BB