International Paper Fiber Supply Administrative Assistant in MEMPHIS, Tennessee

What if you were given the opportunity and responsibility to make a difference? It is time to embrace your Infinite Possibilities. This is your opportunity to be part of International Paper, a Fortune 500 company and global leader in paper and packaging products. IP is known for our commitment to the environment and to cutting-edge technology. We have spent more than 100 years creating new ideas, and we are looking for people who can collaborate to help us build on our history, while creating future success. We are committed to attracting, preparing, promoting and supporting our teams. At International Paper, you control your destiny. We offer benefits, challenges, global opportunities and total rewards. When we say Infinite Possibilities, we mean it.

Posting Dates: 5/19/17-6/2/17

FLSA: Non-Exempt

Relocation Paid: No

Candidate Identified: No

Memphis Global Headquarters – Tower 1

PL - 4

Global Sourcing – Fiber Supply Administrative Assistant, Memphis, TN

Key Accountabilities:
  • Responsible for all administrative duties supporting the Director, Fiber Supply, including travel scheduling, espense reporting, phone coverage, calendar management, meeting scheduling and support.

  • Provide periodic support to staff managers reporting to the Director - - Fiber Supply

  • Provide partial support to the Director, Global Sourcing – Enery and Raw Materials

  • Provide back-up to other Global Sourcing Administrative Assistants as needed to cover vacation scedules, high work loads, etc.

  • Contact with a wide variety of individuals both internal and external, at all levels of seniority, providing and gathering information as directed, including contact with international employees and companies

  • Organize special projects, presentations and correspondence

  • Compile information and reports as assigned

  • Responds to wide range of work instructions, sets priorities, manages time to meet commitments in a competent and professional manner

  • Organize logistics for local and offsite meetings and training as necessary

  • Interfacing with local department to resolve issues e.g. IT, telecommunications, etc.

  • Help employees obtain international travel visas and passports

  • Lead person responsible for Fiber Supply’s adhearence to record retention policies

    Qualifications Required:
  • Proactive and dependable while working under pressure and tight schedules

  • Advanced Proficiency in MS Office (Word, Excel, Power-Point and Visio)

  • Strong knowledge with written communications and mastery with grammar

  • Ability to manage multiple projects simultaneously

  • Excellent interpersonal skills

  • Excellent organizational skills

  • Professional presence

  • Action oriented, customer focused, continual learner, eager to learn, problem solver

  • Productive work habits, including time management, priority setting, and punctuality.

  • Ability to work effectively in team setting in order to accomplish objectives efficiently

  • Community college degree or equivalent

  • 5 -7 years appropriate work experience

Qualifications Preferred:

  • Knowledge of IP organizational policies and practices

  • 3 to 5 years experience including some experience with senior managers

  • Bachelor’s degree in an appropriate field

  • Graphic and presentation preparation skills

  • Skill certifications desired

Equal Opportunity Employer

M/F/D/V

International Paper is an Equal Opportunity Employer - Minorities/Females/Individuals with Disabilities/Veterans.