Federal Reserve Bank Senior Administrative Assistant in Kansas City, Missouri
Provide advanced administrative support to officer level staff including, but not limited to, maintaining calendars; monitoring emails; monitoring deadlines and appointments; making travel arrangements; preparing, revising, and developing documents; developing basic analytical reports; and completing basic projects of average to moderate complexity and priority.
• Maintain and/or monitor electronic and/or paper calendar(s), e-mails, deadlines, and appointments for management. • Make travel arrangements for management, other department staff, and guests, to include arranging hotel accommodations, car rental, airline reservations, and/or other transportation, and filing the appropriate paperwork, such as travel statements. • Serve as host for meetings including, but not limited to, arranging conference room reservations, hotel reservations, transportation assistance, dining requests, and providing assistance during meetings. • Respond to telephone inquiries for management when appropriate or refer calls to the appropriate staff or management member. Perform administrative duties for department management and staff, and provide positive point-of-contact for guests. • Prepare, and revise as needed, letters, memoranda, and reports. • Serve as a resource for the division by maintaining office supply inventory, ordering materials, reconciling monthly invoices, and generating basic budget reports. • Develop basic analytical reports and complete projects of average to moderate complexity and priority. • Update and/or maintain information sharing websites, such as SharePoint. • Organize and maintain files of department correspondence and documents, and be responsible for adhering to document management and record retention guidelines. • Provide back-up support for other administrative assistants in the division. • Assist with new and current employee needs, including workspace location moves and technology access requests. • Completes other unique, department-specific duties as assigned.
• Three to five years of administrative assistant experience. • High school diploma or GED. • Basic project management skills; basic analytical skills preferred. • Strong computer skills including Microsoft Word, Excel, PowerPoint, various internet applications, and email applications. Working knowledge of audio/visual equipment and ability to trouble-shoot minor problems. • Excellent interpersonal skills including the ability to interact with high profile public contacts and/or external customers. • Excellent verbal and written communication skills. • Excellent customer service skills. • Excellent attention to detail. • Highly accomplished organizational skills. • Excellent time management skills. • Excellent multitasking ability. • High standards of confidentiality due to possible access to sensitive information.
In some cases, positions require access to confidential supervisory information, access to which is limited to "Protected Individuals" as defined by regulation of the Board of Governors of the Federal Reserve System, 12 CFR 268.205. Protected Individuals include, but are not limited to, U.S. citizens, U.S. nationals, and lawful permanent resident aliens (also known as "green card holders") who are eligible for and seeking United States citizenship within the requisite timeframes.
/The Federal Reserve Bank of Kansas City is an equal opportunity employer. As such, the Bank recruits, hires, trains, and promotes individuals without regard to race, color, religion, sex, national origin, age, disability and/or sexual orientation./
Organization: *Federal Reserve Bank of Kansas City
Title: Senior Administrative Assistant
Location: MO-Kansas City
Requisition ID: 252114