Indian Prairie School District 204 Administrative Assistant - FOIA (part-time) in Illinois
Administrative Assistant - FOIA (part-time)JobID: 8863
+ + Position Type:
Crouse Education Center
Description:Perform duties to provide administrative and clerical support to the FOIA Administrator.
ESSENTIAL JOB FUNCTIONS:
Collect, log and prepare documentation in response to FOIA requests in accordance with FOIA and District regulations.
Assist in the management of the District’s FOIA Records Management protocol.
Maintain database which contains all FOIA request data and update each entry as needed throughout the life of the request/appeal, paying particular attention to dates and timelines.
Maintain paper and electronic files of all requests and appeals.
Draft communication to requesters, including acknowledgement of receipt, status updates, and partial and final decision letters.
Communicate with the requester and others as necessary, to refine request, negotiate alternate time periods and respond to inquiries.
Communicate regularly with the FOIA Administrator regarding the status of FOIA requests.
Review records and work closely with District staff to locate materials/documentation which are responsive to FOIA requests.
Determine, which if any, disclosure exemptions apply to records and redact and non-releasable portions.
Prepare and send records with documentation to requester, as necessary.
Draft communication to the Board of Education related to FOIA decisions.
Participate in annual FOIA training.
Use personal computer and general office equipment, including copier, scanner and fax machine. Demonstrate proficiency using the technology and computer/web based programs provided by the District (Word, Power Point, Excel).
Plan, organize, maintain and update a variety of files, communications, records and databases.
Perform other duties as assigned. SKILLS, KNOWLEDGE, ABILITIES:
Ability to describe problems and work orally or in writing to supervisor as required.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Ability to carry out instructions furnished in written or oral form.
Ability to add, subtract, multiply and divide, and perform arithmetic operations.
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
Ability to problem solve job-related issues.
Ability to work with a diverse group of individuals.
Ability to process paperwork accurately according to standardized procedures.
Ability to maintain confidentiality of information regarding students and others.
Ability to work independently, stay on-task, multi-task and take responsibility to complete assigned projects in a timely and efficient manner.
Demonstrate organizational and time management skills.
Demonstrate knowledge of office management procedures.
PHYSICAL ABILITIES:Works in standard office and school building environments. EDUCATION/CERTIFICATION/QUALIFICATIONS PROFILE:Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.Typical qualifications would be equivalent to: 2 years of college and 3 years of experienceSuccessful experience with office management preferred. EQUIPMENT:
Use general office equipment.
Use personal computers.
WORK ENVIRONMENT:Work in standard school building environment. TRAVEL REQUIREMENT:Travel between schools may be required. SUPERVISOR:Assistant Superintendent for Human Resources WORK CALENDAR: 1000 FLSA STATUS: Non-Exempt JOB CATEGORY: Non-Bargaining
RATE OF PAY:$22.50/hour
Selection Procedure:Qualified candidates will be contacted by the appropriate building administrator.