Indian Prairie School District 204 Administrative Assistant - FOIA (part-time) in Illinois

Administrative Assistant - FOIA (part-time)JobID: 8863

+ + Position Type:

Clerical/Administrative Assistant

  • Date Posted:

    8/11/2017

  • Location:

    Crouse Education Center

  • Date Available:

    08/2017

  • Closing Date:

    08/25/2017

  

Description:Perform duties to provide administrative and clerical support to the FOIA Administrator.

ESSENTIAL JOB FUNCTIONS:

  • Collect, log and prepare documentation in response to FOIA requests in accordance with FOIA and District regulations.

  • Assist in the management of the District’s FOIA Records Management protocol.

  • Maintain database which contains all FOIA request data and update each entry as needed throughout the life of the request/appeal, paying particular attention to dates and timelines.

  • Maintain paper and electronic files of all requests and appeals.

  • Draft communication to requesters, including acknowledgement of receipt, status updates, and partial and final decision letters.

  • Communicate with the requester and others as necessary, to refine request, negotiate alternate time periods and respond to inquiries.

  • Communicate regularly with the FOIA Administrator regarding the status of FOIA requests.

  • Review records and work closely with District staff to locate materials/documentation which are responsive to FOIA requests.

  • Determine, which if any, disclosure exemptions apply to records and redact and non-releasable portions.

  • Prepare and send records with documentation to requester, as necessary.

  • Draft communication to the Board of Education related to FOIA decisions.

  • Participate in annual FOIA training.

  • Use personal computer and general office equipment, including copier, scanner and fax machine. Demonstrate proficiency using the technology and computer/web based programs provided by the District (Word, Power Point, Excel).

  • Plan, organize, maintain and update a variety of files, communications, records and databases.

Perform other duties as assigned. SKILLS, KNOWLEDGE, ABILITIES:

  • Ability to describe problems and work orally or in writing to supervisor as required.

  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

  • Ability to carry out instructions furnished in written or oral form.

  • Ability to add, subtract, multiply and divide, and perform arithmetic operations.

  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).

  • Ability to problem solve job-related issues.

  • Ability to work with a diverse group of individuals.

  • Ability to process paperwork accurately according to standardized procedures.

  • Ability to maintain confidentiality of information regarding students and others.

  • Ability to work independently, stay on-task, multi-task and take responsibility to complete assigned projects in a timely and efficient manner.

  • Demonstrate organizational and time management skills.

  • Demonstrate knowledge of office management procedures.

    PHYSICAL ABILITIES:Works in standard office and school building environments. EDUCATION/CERTIFICATION/QUALIFICATIONS PROFILE:Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.Typical qualifications would be equivalent to: 2 years of college and 3 years of experienceSuccessful experience with office management preferred. EQUIPMENT:

  • Use general office equipment.

  • Use personal computers.

    WORK ENVIRONMENT:Work in standard school building environment. TRAVEL REQUIREMENT:Travel between schools may be required. SUPERVISOR:Assistant Superintendent for Human Resources WORK CALENDAR: 1000 FLSA STATUS: Non-Exempt JOB CATEGORY: Non-Bargaining

RATE OF PAY:$22.50/hour

Selection Procedure:Qualified candidates will be contacted by the appropriate building administrator.