Zodiac Aerospace Administrative Assistant in GARDEN GROVE, United States

Zodiac Aerospace is a global leader in aircraft equipments and embedded systems offering solutions for Commercial, Regional and Business Aircrafts, as well as Helicopters. Zodiac Aerospace also is a major actor in aircraft safety. Located in more than 18 countries worldwide, the group count up 35.000 employees spread on a hundred sites worldwide, contributing to a €5 billion. Zodiac Aerospace offers a wide range of technologies throughout 3 different activities: Zodiac Aerosystems, Zodiac Cabin and Zodiac Seats.

Job Title: Administrative Assistant

Effective Date: 11/16/2010

Category: 2

Last Revised: 11/16/2010

Job Summary:

The Administrative Assistant provides administrative support to the management of the various departments or the department itself. This position reports to the department manager.

Summary of Duties:

  • Quality:

  • Maintenance of recordings including, checking, retrieval and storage.

  • Scanning of records onto network.

  • Technical Publications:

  • Reproducing, preparing, and shipping manuals or reports.

  • Engineering:

  • Maintain time sheets, vacations, ATPs, etc.

  • Maintenance of drawing lists, project milestone charts (as required).

  • Prepare, update and distribute engineering meetings minutes (internal, kick-off, PDR, CDR, customer, etc.) per engineering manual.

  • Planning:

  • Print sort and distribution of production kit lists.

  • Purchasing:

  • Maintain files of purchase order transactions.

  • Enter Purchase orders onto Royal IV (MRP System).

  • Other Departments

  • Assisting in coordination and scheduling.

  • Managing mail (sorting and distributing).

  • Preparing letters, reports, forms, schedules, and other materials.

  • Creating, preparing, or editing presentations.

  • Create visual reports (i.e. department performance).

  • Create department organization chart.

  • Coordinating and making travel arrangements.

  • Coordinating meetings or events.

  • Lower level customer support.

  • Prepare, submit, and manage proposals.

  • Ability to use office machines (equipment).

  • Transmit or ship data to other facilities or customers via freighter or electronically.

  • General Notes:

  • All employees have an affirmative duty to protect and maintain the confidentiality of C&D products.

  • As business conditions change it is necessary that all employees productively react and handle other essential tasks as assigned now or in the future.

  • Tasks may vary slightly based on products produced at division.

  • Qualifications: Education: High School Diploma or equivalent, in addition Secretarial/Clerk Diploma preferred.Experience: 0-1 years.Computer Skill: Familiar with Windows Operating System®, Office XP®., and with MRP systems (Royal IV) ), or ability to learn MRP system.Other Skills: Good: attention to detail, organization, personal management and oral and written communication skills. Ability to handle multiple tasks at once is necessary. Type 50 words per minute preferred. Ability to read engineering blue prints is preferred.Description: Entry level.

Working Conditions:

  1. Does require fluent communication in English.

  2. Employment Status may be part-time, full-time, or temporary.

  3. Minor traveling may be required.

  4. Protracted or irregular hours may be required.

  5. Relocation to another C&D facility may be required.The above declarations are not intended to be an all-inclusive list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job, rather, they are intended only to describe the general nature of the job.C&D is an “at-will” employer, which means that employment is at the mutual consent of both the employee and the employer, and may be terminated at will, for any reason, with or without cause at any time during your employment with the Company. No one other than the President of the Company can enter into an agreement of employment for a specified period of time or make any agreement or representation contrary to this policy. Further, any such agreement must be in writing and signed by the President of the Company. To Comply with Provisions of the Americans with Disabilities Act, physical, mental, environmental, and other work conditions essential for the job are noted below. Specific codes are used to specify the frequency of such conditions or requirements. C = Constant or major activity (60% or more of work time) F = Frequent or moderate activity (20-60% of work time)O = Occasional or minor activity (less than 20% of work time) N = Not applicable Physical Demand:


(O) Standing

(F) Walking

(F) Sitting

(O) Carrying, pushing, or Lifting – Up to 25 lbs.

(O) Climbing: Stairs x - Ladders ¨ - Balancing ¨


(O) Kneeling

(O) Crouching

(O) Crawling

(F) Turning or twisting neck or waist

(O) Bending at waist


(O) Handling objects

(C) Fingering

(O) Feeling

(N) Throwing

(C) Eye-Hand coordination

(N) Foot-Hand-Eye coordination

Communication (verbal):

(C) Ordinary


(C) Hearing


(C) Acuity – Near

(O) Acuity - Far

(C) Depth perception

(F) Accommodation

(F) Color vision

(F) Field of Vision

Physical Condition:

Working Area:

(F) Inside

(O) Outside

Describe: Mostly in or out of the office area


(N) Constant cold

(N) Constant heat

(N) Changing temperatures

(N) Humidity or damp

Ambient :

(O ) Noise

Unavoidable Hazards:

(N) Mechanical

(N) Electrical

(N) Burns

(N) Moving objects

(N) Heights

(N) Cramped quarters

Atmospheric Conditions:

(N) Fumes

(N) Odors

(N) Mists

(N) Dusts

(N) Oil / Grease

(N) Dirt

(N) Gases

(N) Ventilation

(N) Lighting

(N) Protecting Clothing

Mental Requirements of the Job:

(F) Understand and carry out oral instructions.

(F) Read and carry out simple written instructions.

(F) Read work orders, scrap tickets, job lot tickets, graphs, logs, schedules.

(F) Read and verify car numbers, alloy identities, etc.

(O) Read and carry out complicated instructions.

(O) Observe and read instruments, gauges, dials, etc. to determine operating conditions.

(O) Read and interpret detailed prints, sketches, layouts, specifications, etc.

(O) Identify and list production data such as quantities, pressures, alloys, operating conditions.

(F) Prepare detailed records or reports such as inventory records, receiving reports, operating logs, lab analyses, quantities, etc.

(N) Estimate size, form, quality or quantity of objects.

(N) Estimate speed of moving objects.

(N) Inspect, examine and observe for obvious product or equipment defects.

(N) Inspect, examine and observe for product or equipment defects not easily identified.

(F) Count, make simple arithmetic additions and subtractions.

(F) Compute and calculate amounts of additives, results of tests, etc.

(N) Use measuring devices such as tapes, gauges, rules, weight scales, where reading is direct and obvious.

(N) Use measuring devices such as micrometers, calibrated steel tapes, calipers, etc. where precision and interpretation are required.

(N) Make routine lab tests, such as titrations, specify gravity, etc.

(N) Plan and schedule movement or flow of materials or products.

(N) Operate automotive equipment such as autos and trucks.

(N) Operate industrials trucks such as forklifts, flat beds, tractors.

(N) Operate overhead cranes and hoists.

(N) Use non-power head tools such as hammers, wrenches, etc.

(N) Use hand power tools.

(N) Set up and operate machine tools such as lathes, milling machines, saws, etc.

(N) Assemble or disassemble objects.

(N) Determine malfunctioning of units by observing.

(N) Determine nature and location of malfunction.

(N) Perform repair and maintenance of equipment.

(N) Perform a journeyman craft activity.

(N) Make adjustments to obtain specified operating conditions such as turning valves; switches; moving and setting controls; adjusting furnaces, pumps; etc.

(N) Control activities of a single processing unit.

(N) Control activities of several processing units.

(N) Operate equipment requiring specialized knowledge of process.

(N) Plan own work activities.

(N) Plan work activities of others.

(N) Direct work activities of others.

(N) Coordinate work activities of others.

(N) Train other workers.

(C) Work alone.

(O) Work as a member of a team.

(O) Work without supervision.

(O) Work with minimum amount of supervision.

(F) Work under pressure.

(O) Work rapidly for long periods.

(C) Work on several tasks at the same time.

Equal Employment Opportunity and Affirmative Action Statement

It is the policy of Zodiac Aerospace to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex, pregnancy, age, national origin, disability, military or veteran status, citizenship status, genetics, or any other characteristic protected by applicable federal, state, and local laws. We are strongly committed to this policy and believe in the concept and spirit of the law.