Alban CAT Administrative Assistant-Branch Service in Felton, Delaware
Alban CAT, the Caterpillar dealer for the mid-Atlantic region is accepting applications for a Administrative Assistant-Branch Operations in our Felton branch.
The Administrative Assistant-Branch Service is responsible for performing various clerical and administrative duties in support of branch operations. Close field and shop work orders on a daily basis. Request additional information needed to clarify and finalize the work orders; follow up as needed. Escalate issues to supervisor. Assist with safety program, including coordinating monthly safety meetings, preparing materials needed for monthly meetings; submitting sign in sheets to Safety Department; following up with employees to ensure they attend make-up meeting; post required materials in accordance with safety requirements. Maintain daily, weekly and monthly tracking and reporting of safety requirements. Verify invoices received are correct; code and process for payment. Enter and process purchase orders for payment. Ensure accuracy of data. Assist with onboarding of new employees, including ensuring paperwork is submitted timely to Human Resources; employee has a locker, uniforms, network login, cell phone, gas card, etc. Assist Employees with online training access and scheduling. Distribute incoming mail to appropriate individual. Answer telephones, take messages, and direct callers to the appropriate individual. Order and maintain supplies. Coordinate equipment maintenance.
Minimum of three years’ experience in office administrative practices. Must be able to work with Microsoft Office products. Must be able to create, read and maintain Microsoft Excel spreadsheets.
Must have good communication skills.
Medical, Dental, Vision and 401k
Alban CAT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation and gender identity. If you need reasonable accommodation for any part of the application and hiring process, please notify Alban CAT by calling 410.686.7777 and asking for the Human Resources Department. Alban CAT is a federal contractor. Alban CAT is a drug free workplace.
of Openings 1
Job Locations US-DE-Felton
Work Hours ..
Shift 7:00 a.m.-4:00 p.m. or as dictated by daily job activities.