Access Systems Inc Administrative Assistant - Billing in Des Moines, Iowa

If you are looking for an office environment where you can make an impact with a company that has consistently been awarded as a top workplace in Iowa, this position is for you! As a contract billing specialist, you will be responsible for billing contracts in a timely, accurate, and efficient manner. This position requires an enthusiastic professional with a strong work ethic, high attention to detail, and superior verbal and written communication skills. This is a unique opportunity with a diverse range of billing related duties for highly motivated and independent individual. If that sounds like you, apply today!


  • Assist in processing copier and printer contract billing.

  • Collect required billing/print volume data:

  • Review completeness of our automated data request task results.

  • Monitor email inbox for questions and responses from customers.

  • Perform print volume request phone calls as necessary.

  • Accurately estimate print volume when necessary.

  • Identify and resolve various billing discrepancies and warnings prior to invoicing.

  • Ensure invoices are distributed based on customer preferences.

  • Complete routine tasks to leverage our billing system’s automation capabilities.

  • Resolve stale billing data by contacting the customer and internal resources.

  • Field contract billing related questions from customers, sales reps, and leasing companies.


  • Minimum of 3 years of administrative experience, accounting/billing experience a plus.

  • Associates degree preferred.

  • Extensive software skills required, including Microsoft Office.

  • Ability to communicate effectively in both verbal and written communication.

  • Pleasant telephone manner and proper phone etiquette.

  • Superior organizational skills and accuracy.


  • Medical, Dental, Vision Insurance

  • Matching 401(k) Retirement Savings Plan

  • Optional Short-Term Disability

  • Company-Paid Long-Term Disability Insurance

  • Initial and Continuous Training Opportunities

  • Career Advancement

  • Employee Appreciation Events