Robert Half Office Team Temp to Hire Administrative Assistant in Dallas, Texas
A growing electrical engineering company is seeking a dedicated Administrative Assistant with thick skin to support their Project Management team.
Meets regularly with the Project Managers and Accounting staff to understand the specific needs of each job and determine where assistance is needed.
Setting up an appropriate electronic and main file per standard operating procedure.
Timely entering of subcontracts, purchase orders, change orders and project communications through the project management software, ensuring accuracy, track for return and proper execution.
Enter and print transmittals through the project management software.
Proofread, distribute and file all Project Manager correspondence, including but not limited to, owner AIA contracts, subcontractor contracts, purchase orders, payment applications, change orders, proposal letters, meeting minutes, punch lists and transmittals.
Create drawing logs from construction drawings.
Create draft Change Orders in the project management software for Project Manager Approval. Log and track Change Order Requests
Provide information via hard copy or electronic, per procedure, to Accounting staff as follows:
Owner Change Orders, including Change Proposals.
Subcontracts and Sub Change Orders, including all backup.
Purchase Orders, including Revised Purchase Orders and all backup.
Subcontracts and Purchase Orders that are returned with changes
Coordinate with all team members to create close out documents per standard procedures.
Add business card contacts into the project management software Contacts.
Update/enter job information in the project management software as directed by the Project Manager
Maintain open and frequent communication with the Project Manager to ensure priorities are set and expectations are clear.
OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.
Apply for this job now or contact us today at 888.981.6731 for additional information.
All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.
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Req ID: 04010-0009278466
Functional Role: Secretary/Admin Asst
Postal Code: 75247
Must have at least 2 years
Previous experience in manufacturing or construction preferred.
Proficiency in Microsoft Office - Excel (Pivot Tables and V-lookups), Word, and Outlook.
Must be extremely detail oriented and committed. If you are interested, please email your resume to firstname.lastname@example.org with a brief description of your qualifications.