University of Maryland, College Park Executive Administrative Assistant in College Park, Maryland

Campus/College Information

The USM is the State’s public system of higher education. The USM’s 12 institutions offer over 600 academic programs to more than 163,000 students worldwide. The USM’s interactions with state, federal and local governments are significant and diverse. It is a $5.2 billion enterprise with an economic impact of over $6.7 billion, and a research and development program of $1.2 billion.

Position Summary/Purpose of Position

The University System of Maryland Office (USMO) invites applications and nominations for the NonExempt Staff position of Executive Administrative Assistant I in the Budget Office and Institutional Research Office. The Executive Administrative Assistant I will have primary responsibility to perform the following duties:

  • Carrying out the administrative and operational functions of the office.

  • Reconciling monthly accounting sheets for VCAF operating accounts.

  • Provides financial analysis for Budget Office and Institutional Research Office reports; checks for accuracy, and accounting input.

  • Preparing monthly expenditures reports for review of Director of Budget.

  • Verifying payroll journals biweekly, distributing checks, ordering stock and maintaining supplies for offices of the Vice Chancellor for Administration and Finance.

  • Coordinating the organization, assembly and distribution of complex, critical and high visibility projects for the General Assembly, Governor and Board of Regents.

  • Reviewing institutional research reports and material for accuracy.

  • Preparing and maintaining electronic filing and hard copy correspondence and records.

  • Plan, organize, prioritize, schedule, and execute complicated and continuing assignments without instruction.

  • Providing back up support for Executive Assistants in various departments within the Division of Administration and Finance.

  • Interacting with all levels of management throughout the USM in a courteous and efficient manner; maintaining a high degree of confidentiality; handling sensitive matters with discretion and tact.

Minimum Qualifications

High School Diploma or GED.

EXPERIENCE: Four years secretarial experience.


Bachelor’s degree is preferred, but not required. At least (4) four years’ experience in an administrative support role. The ideal candidate will be organized and detail oriented and have excellent written and oral communication skills; familiarity with working in a professional office environment; expertise with Microsoft suite; the ability to work on multiple projects simultaneously; and ability to maintain confidentiality. Experience in the Kuali System is desirable.

Additional Information

Resumes received by August 25, 2017 will be given priority consideration. All other resumes will continue to be reviewed until the position is filled. Applicants must combine all application materials (cover letter, resume and list of three references with contact information) into one PDF or Microsoft word document to the following email address:

Physical Demands


Diversity Statement

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Functional Title: Executive Administrative Assistant

Category Status: 20-Nonexempt,Regular

Applicant Search Category: Staff

University Authorized FTE: 100

Unit: USMO-All University System of Maryland Office Units

Posting Date: 08/11/2017

Closing Date: 08/25/2017