Katten Muchin Rosenman LLP Legal Administrative Assistant in Chicago, Illinois

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Katten is a firm of first choice for clients seeking sophisticated, high-value legal services in the United States and abroad. Our nationally recognized practices include corporate, financial services, litigation, real estate, environmental, commercial finance, insolvency and restructuring, intellectual property, and trusts and estates. Our more than 650 attorneys serve public and private companies, including a third of the Fortune 100, as well as a number of government and nonprofit organizations and individuals. We provide full-service legal advice from locations across the United States and in London and Shanghai.

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LEGAL ADMINISTRATIVE ASSISTANT

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The Legal Administrative Assistant is responsible for providing administrative support and secretarial assistance to assigned attorneys/legal personnel byfilling in for short-term secretarial absences in a variety of departments throughout the Firm. Assignment typically involves document production, administrative functions, and client contact. Maintains professionalism and strict confidentiality in all client and Firm matters.

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Other duties to include but not limited to: Manage and maintain calendar (utilizing calendar software, if applicable) and assist assigned attorney/legal personnel in meeting deadlines. Schedule appointments and meetings, arrange for conference rooms, and communicate information to all respective parties. Input attorney/legal personnel?s time utilizing the Firm?s time entry software on a daily basis. Open new client matters and request conflict of interest checks. Generate new files and maintain client and general files assuring that filing is kept current. May prepare files to be closed utilizing proper records storage procedures. May conduct periodic review of inactive files for possible storage of files. Update listing of client/matters for each attorney/legal personnel, if appropriate. Make travel arrangements, prepare itineraries, and compile documents for travel-related meetings.

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Necessary Qualifications:High school diploma or equivalent; or two or more years legal secretarial experience; or equivalent combination of education and experience. Working knowledge of MS Word required. Ability to work with routine documents and forms and produce documents from transcription. Familiarity with Outlook, Excel, HotDocs, LegalKEY, Adobe Reader, and PowerPoint a plus. Minimum keyboarding skills of 45 wpm required. Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts. Ability to manage multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills. Ability to work with frequent interruptions and adapt to changing assignments and/or workflow on a regular basis. Analytical and technical skills requiring an aptitude for detail and accuracy in order to perform essential administrative/clerical functions and utilize Firm software. Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze