Massachusetts Institute of Technology Administrative Assistant I in Cambridge, Massachusetts

Job Description

ADMINISTRATIVE ASSISTANT I, Sloan School of Management, to provide administrative support to the MIT Sloan Action Learning Office (75%) and the executive director of Student Services (25%). The two offices are collocated within the Sloan campus. Action Learning responsibilities will include serving as the first point-of-contact for program inquiries; interacting frequently with students, staff, and faculty; event management; social media; and other tasks as requested. Event management duties include reserving space, working with caterers, creating event-related materials, invoicing, etc. Support for social media and communications will involve working closely with the communications manager to compose, schedule, and publish social media messaging; collect and report on usage; and create digital signage slides, posters, flyers, and one-pagers. Will support the executive director of Student Services with calendar management, booking meetings with internal and external stakeholders; manage expenses; order food for meetings; and coordinate related logistics. Will also be expected to prepare summaries, meeting minutes. or other regular updates.

Job Requirements

REQUIRED: at least two years’ comparable experience; ability to work effectively with minimal supervision in a busy service- and team-oriented environment; strong organizational, collaboration, and communication skills; meticulous attention to detail; and ability to balance multiple tasks simultaneously and follow-up. Experience working with faculty and students at MIT or other universities is preferred. A bachelor’s degree and experience using Microsoft Office, Qualtrics, Adobe Photoshop, and other frequently used office programs would be a plus. Job #14981-4

Attendance at occasional evening or weekend events is required.

7/17/17

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

Job Number: 14981

Functional Area: Office Support

Department: Sloan School of Management

School Area: Sloan School of Management

Employment Type: Full-Time

Employment Category: Non-Exempt

Visa Sponsorship Available: No

Schedule: