Idaho Division of Human Resources Financial Administrative Assistant in Boise, Idaho

*SPECIAL NOTIFICATION: * This position is exempt from classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission.

The Financial Administrative Assistant is responsible for transaction processing for accounts payable, receivable and payroll. This position also assists the Controller with accounting functions related to month- and year-end close for the Idaho State Bar and a related organization (each with multiple funds and programs).

Principal Responsibilities:

  • Accounts payable: process vendor invoices; communicate with vendors and maintain vendor records

  • Payroll: prepare payroll and related tax and benefit payments; prepare quarterly and annual tax reports; maintain employee payroll records

  • Accounts receivable: prepare customer invoices and monthly statements; maintain customer records

  • Accounting: reconcile general ledger accounts; prepare internal cost allocations; analyze accounts as needed using spreadsheets and other methods

Other Responsibilities:

  • Building maintenance: work with vendors to ensure building maintenance issues are resolved and required inspections are completed; maintain tickler and vendor records

  • License renewals: process fee payments for attorney license renewals; assist with other tasks as needed

  • Deposit reconciliation: reconcile daily deposits to check logs and investigate discrepancies

Minimum Requirements:

  • Experience processing accounts payable, payroll and accounts receivable

  • Good knowledge of accounting principles and practices; experience with fund accounting and cost allocations helpful

  • Strong computer skills; experience with accounting software; proficiency using Microsoft Excel

  • Strong attention to detail and highly accurate

  • Strong organizational and analytical skills

  • Excellent customer service and employee relation skills

  • Willingness to participate in team projects and provide back-up as needed

Please send cover letter, resume and salary requirements by email or mail to the appropriate address below:

  • ddudley@isb.idaho.gov Debra Dudley Idaho State Bar P.O. Box 895 Boise, ID 83701

No phone calls please.

Open for Recruitment: August 11, 2017 - September 1, 2017

Announcement #: NONCLS092011

Location(s): Boise

Salary Range: Depends on Experience and Education -Plus Competitive Benefits!