Kelly Services Administrative Assistant III in Andover, Massachusetts

Kelly Services is currently seeking an experienced Administrative Assistant III for a long term temporary role for one of our top clients in Andover, MA. Kelly is a full service workforce solutions provider to 98% of the Fortune 100™ companies. We provide employment to more than 700,000 people annually and we deal with some of the largest and best companies both nationally and locally.

As an Administrative Assistant III placed with Kelly Services, you will be responsible for providing a wide variety of administrative services for one or more functional groups, implementing administrative systems procedures policies and administrative projects.

Job Responsibilities:

  • Organizes office workflow and provides administrative support to assigned staff.

  • Organizes and maintains filing systems and records and prepares accurate reports summaries and tabulations from such data. May be exposed to sensitive information and maintain confidential files and records.

  • Maintain directories and manuals.

  • Set up and maintain tickler/action filing system.

  • Set up maintain archive administrative work stored in desktop PC.

  • Identify and prepare files for permanent storage.

  • Conducts subject research as necessary to complete special projects and report assignments.

  • From written or oral instructions prepare presentation graphics as specified by supervisor.

  • Maintains operational procedures relative to administrative activities and workflow within the department.

  • Controls mail and assures timely staff response; may send form letters.

  • Coordinates personnel and administrative forms for the office and forwards for processing.

  • Determines which requests should be handled by the supervisor appropriate staff member or other offices.

  • Reviews outgoing materials and correspondence for internal consistency and conformance with supervisor’s procedures; assures that proper approvals have been obtained when needed.

  • Performs administrative duties as necessary including typing dictation Computer generated presentations etc.

  • Has knowledge of established practices policies and procedures. Responds to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff. Set up conference calls and send and receive audix messages.

  • Requisitions supplies office equipment maintenance telephone or other services. Arrange for visitor access to building and greet visitors. Arrange for tours of facility. Arrange travel for department. Prepare and process necessary paper work/forms and route for proper approval. Â? Reviews materials prepared for supervisor’s approval for typographical accuracy and proper format. Enter data into pre-existing database coordinates large mailings.

  • Assists manager in all administrative projects.

  • As instructed maintains staff calendars makes appointments and arranges for meeting rooms. Schedules appointments based on manager/department personnel instructions.

General Requirements:

  • High School diploma plus some post-secondary education or equivalent.

  • 5+ Years Administrative Assistant/Executive Assistant Experience

  • Must have excellent communications skills and be able to interface with managers in all departments and levels.

  • Requires high-level skill in the performance of secretarial support and operational functions.

  • Requires considerable ability to adhere to prescribed routines and practices; compose effective and accurate correspondence; and deal with routine matters such as special projects with minimum specific instructions.

  • Requires the ability to work independently in carrying out assignments to completion.

  • Personable Energetic Responsive Confident and Honest.

  • Excellent PC applications skills to include proficiency in various software such as spreadsheets databases and word-processing. (Preferably MS Word Excel MS Outlook Internet Explorer etc.)

  • Advanced Excel Experience Required: Pivot Tables, Data Tools, etc

  • Ability to learn job related tasks as specified.

Shifts: Monday-Friday 8:00am-5:00pm

Length of Contract: 12+ Months

Pay Rate: $20-22/hour

Kelly Temporary Employee Perks:

  • Group medical, prescription, vision, dental, life, and short-term disability insurance options that are available for purchase—and the coverage is portable*

  • Service bonus plan

  • Holiday pay plan

  • Weekly electronic pay options

  • Free online training campus available

  • Exclusive online employee community

  • Corporate discounts

Apply Now!

This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position, you must submit your resumes. If you have questions about the position, you may contact the recruiter recruiting for this position Kelly recruiter, Amy at amyb938@kellyservices.com however your resume must be received directly from the job posting. Due to the high volume of responses anticipated, only qualified candidates will be contacted.

Why Kelly ® ?

At Kelly Services ® , we work with the best. Our clients include 95 of the Fortune 100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook , LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law. at https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm