Washington State Administrative Assistant 3 in Airway Heights, Washington

Description

Administrative Assistant 3 (AA3) **

Airway Heights Corrections Center Airway Heights, WA

Correctional Industries (CI) within the Department of Corrections (DOC) is seeking a highly motivated and qualified individual for the position of Administrative Assistant 3 at the Airway Heights Corrections Center (AHCC).

In order to be considered for this position, please apply directly at www.careers.wa.gov to this announcement and attach the following items to your application:

  • A current *resume *(indicating your related experience);
  • A letter of interest (preferably no more than two pages) describing how you meet the qualifications and why you are an ideal candidate for this position; and
  • Three professional references.

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified and documentation may be required.

Correctional Industries (CI) is a unique blend of business and government, using private industry tools and techniques to provide a public service. Operations within the state correctional facilities are supported by sales to state agencies, county and local governments, and not-for-profit organizations.

AGENCY PROFILE:

For information about the Correctional Industries located at the Airway Heights Corrections Center, please visit the Washington CI - Airway Heights webpage.

DOC, as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law, and provides leadership for the future of corrections in Washington State. The Department consists of the Office of the Secretary, Prisons Division, Correctional Industries, Community Corrections Division, Policy Support Division, Administrative Services Division, Offender Change Division, and Health Services Division. The Department employs over 8,000 staff and has a biennial budget of approximately $1.7 billion.

DOC OFFERS:

Flexible schedules Comprehensive compensation packages Training and development opportunities The fulfillment of public service

Duties

This Administrative Assistant is the principal support for the General Manager of Correctional Industries at Airway Heights Corrections Center, ensuring confidentiality of all matters relative to 600 incarcerated workers and 100 employees and operational managers. This position will provide support to the General Manager in a combination of functional areas including, but not limited to:

Performs confidential administrative and secretarial support to the General Manager of AHCC Correctional Industries.

  • Coordinates office operations; screens, prioritizes, and distributes mail; prepares, transcribes and disseminates meeting minutes, screens calls and visitors
  • Coordinates with departmental staff members on administrative practices and procedures, independently researches and compiles data necessary for reports and special projects, drafts correspondence for review and approval by using the Department's correspondence guidelines Personnel Administration Support
  • Coordinates with other departmental staff members on administrative practices and procedures
  • Serves as a liaison between supervisor and other staff members, relaying assignments and requesting status updates and information
  • Provides assistance with recruitment activities
  • Tracks Performance and Development Plans and staff training for compliance and reporting purposes
  • Tracks attendance and vacation scheduling for represented and non-represented staff to coordinate coverage Monitors program activities for policy compliance
  • Responsible for audit coordination and corrective action plan tracking
  • Monitors and collects job shop schedules, pay level increases and certificates of proficiency for General Manager review/signature Represents AHCC Correctional Industries on a variety of committees
  • Attends meetings for Chemical Control Committee, Infectious Disease Committee (IDC), and Sustainability Committee
  • Shares meetings agendas and minutes with General Manager for distribution
  • Assumes role of recorder/scribe in an emergency where the Incident Command System (ICS) is activated Qualifications

Required:

  • High school graduation or GED equivalent.
  • Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.
  • Strong interpersonal communication, collaboration and analytic skills.

Preferred/desired:

  • Two (2) or more years of use or skilled proficiency using productivity software and internal based applications (examples include Microsoft Word, Excel, Access, Power Point, Outlook and SharePoint).
  • Four (4) or more years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.
  • Associate's Degree (AA) from a College or University whose accreditations are recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA) or foreign equivalent in Business, Public Administration, Accounting, or closely related field.

Special requirements/Conditions of employment:

  • Maintain regular and reliable attendance.
  • Complete a felony disclosure form prior to employment and submit to a criminal background check.
  • Successfully complete, within mandated timeframes, employee orientation and all other mandatory annual, in-service and other required training.
  • Provide physical residential address and home telephone number to the Department of Corrections.
  • Become familiar and comply with all DOC policies and procedures and Collective Bargaining Agreements as applicable.
  • Submit to drug testing in accordance with CBA and agency policy.
  • Must possess and maintain a valid driver's license. Supplemental Information

'The mission of DOC is to improve public safety.'

IMPORTANT NOTES:

  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. *Phone number *AND_ email address are required for all professional references._

  • All answers to supplemental questions must be verifiable by work history.

  • All DOC employees are fingerprinted for a criminal history background check.
  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
  • If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment. We are committed to hiring individuals who possess core diversity competencies:
  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email rachel.link@doc.wa.gov or call us at (360) 725-9177 . For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Salary: $2,778.00 - $3,612.00 Monthly

Location: Spokane County - Airway Heights, WA

Job Type: Full Time - Permanent

Department: Dept. of Corrections

Job Number: 2017-08022

Closing: 9/19/2017 11:59 PM Pacific

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504.

Phone: View Posting for Agency Contact

Website: http://www.careers.wa.gov